International Planned Parenthood Federation Procurement & Commodity Security Manager Jobs in Kenya

International Planned Parenthood Federation Procurement & Commodity Security Manager Jobs in Kenya

Job Purpose

Describe why the job exists.

To be responsible for the procurement and commodity security process of the DFID funded WISH2 project for the project management hub in Nairobi and the members associations involved in the
project.

Key Tasks

Describe the main activities undertaken by the job holder. The list need not exhaustive but should reflect the most important
features of the job.

  • Ensure appropriate procurement policies are defined, and being followed by all WISH2
    Member Associations
  • Liaise with Head of Supply Chain to continuously align processes with IPPF Central Office
  • Promote procurement best practice and standard processes throughout WISH2
  • Work with MA’s to review DFID compliant processes and procedures are in place and
    identify opportunities to improve processes and systems
  • Provide guidance to country programmes and central functions on procurement best
    practices including supplier selection, sourcing, procurement operations, supplier and
    category management
  • Manage the procurement function of the WISH2 Hub in Nairobi working in line with
    WISH procurement strategy and processes
  • Working in alignment with the Africa Regional Office team and systems, identification and effective sourcing of new equipment, goods, supplies and services for the function of the WISH2 HubLiaise with Member Associations to advise on use of different
    procurement mechanisms for different project requirements
  • Ensure Member Associations have procurement plans in place, based on quantification
    and forecasting and to ensure timely order placement with procurement teams
  • Ensure Member Associations have completed and whole procurement documentation
    that is IPPF & DFID compliant
  • Maintenance and monitoring of internal controls including documentation of processes
  • Review operational performance and provide advice and guidance on procurement
    matters, this may include specific project performance review or critical
    project/agreement reviews
  • Identify and implement opportunities for process improvements
  • Review MA WISH2 local procurement processes are in compliance with WISH2
    Procurement strategy and processes.
  • Increase and improve MA capacity in procurement process via calls, webinars, visits
  • Support and advise on any Nairobi Hub procurement requirements.
  • Manage timely quantification and order placement for Family Planning commodities
    for the WISH2 project Member Associations and manage and advise on the routes to
    market
  • Active communication with Regional Offices and/or WISH2 Member Associations to
    ensure that they have timely information and their procurement needs are met for the
    project within the MA’s whole programme
  • Works with WISH2 MA’s to understand their stock levels and forecast their FP
    commodities for the WISH2 project and in the context of their FP programme in order
    to avert stock outs
  • Timely and effective sourcing of Family Planning commodities, making use of and
    advising on different routes to market
  • Maintenance and monitoring of internal controls including documentation of
    processes.
  • Identifying and implementing opportunities for process improvements for commodity
    security management
  • Liaises with WISH2 MA’s to alert global procurement manager and WISH2 Programmes
    Director to any country level commodity shortages or crises
  • Escalate product quality issues and stock-out situations to IPPF Central Office Head of
    Supply Chain.
  • Work with Head of Supply Chain to work closely with UNFPA in country
    and globally to support commodity security, avoid WISH2 stock outs and find
    sustainable supplies for WISH2 MA’s
  • Support
    and facilitate relationships of MA’s and UNFPA in country
  • Establish a strategic relationship with UNFPA country office colleagues to support
    WISH2 project supplies
  • Work together with IPPF CO and regional Supply Chain Colleagues on establishing a
    holistic UNFPA relationship for WISH2 in harmony with IPPF needs
  • In coordination with RO and CO colleagues ensure UNFPA have up to date information
    on WISH2 MA consumption and stock levels as required.
  • Work in accordance with IPPF quality management system based on UK MHRA WDA
    (H) license requirements
  • To ensure gender is effectively mainstreamed within the remit of the post and in line with IPPF’s Gender Equality Policy.
  • To build and maintain positive relationships with all members of staff, and contacts within and outside the Federation. In particular relationships with the Treasurer, Audit Committee and representatives of donor organisations.
  • To become familiar with the Federation’s Health and Safety Programme and Guidelines
    for using Visual Display Units.
  • To do everything possible to ensure a healthy and safe working environment, including following instructions and guidance
  • To take collective responsibility for safeguarding.
  • To undertake any other reasonable duties as may be requested from time to time.

    Responsibilities
  • Staff responsibilities carried out by the job holder.
  • Work in cooperation with CO Head of Supply Chain
  • Financial responsibilities carried out by the job holder.
  • Ensure WISH2 funds are spent in line with WISH Procurement Strategy.
  • Advisory responsibilities carried out by the job holder.
  • Advise Operations and Programme Director on key FP commodity issues.

    Education & Qualifications
  • Master’s degree in international business, supply chain management, logistics (or
    equivalent).
  • Preferably CIPS Qualified (or equivalent)

    Proven Ability

  • Minimum of 5 years management function in a procurement environment - essential
  • Experience of working in a multi-national environment – desirable
  • Experience working with international pharmaceutical supply chains in low- and middleincome countries - essential
  • Substantial experience in (Public) Health related Procurement and Supply Chain
    operations - essential
  • Regulatory experience - desirable
  • Up-to-date knowledge and training in Good Distribution Practice - essential
  • Experience in dealing with international agencies like UNFPA - desirable

    Skills
  • Good knowledge of strategic sourcing
  • Excellent communication skills
  • Excellent organisation and time management skills
  • Good computer skills with normal office systems
  • Excellent influencing and negotiating skills.

    How to Apply
  • Interested persons are requested to submit a CV including three referees and cover letter indicating educational background, experience, skills and why you think you are the best candidate for the position to: hroffice@ippfaro.org
  • Competitive remuneration will be negotiated with the successful candidate.
  • Closing Date: 9th August 2019.
  • IPPF is an equal opportunity employer. We regret only shortlisted candidates will be acknowledged.
  • For more information and job application details, see; International Planned Parenthood Federation Procurement & Commodity Security Manager Jobs in Kenya
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