International Planned Parenthood Federation Head of Corporate Services Jobs in Kenya
International Planned Parenthood Federation Head of Corporate Services Jobs in Kenya
The International Planned Parenthood Federation (IPPF) is a global sexual and reproductive health (SRH) service provider and one of the leading advocates for universal access to sexual and reproductive health and rights (SRHR) for all. IPPF is a worldwide movement of 120 national organizations, referred to as Member Associations, working with and for communities and individuals.
These member associations are the leading civil society providers of contraception in 89 of 120 countries. And in 64 of those 89 countries, IPPF is the only largescale international provider. Collectively, member associations delivered more than 1 billion cumulative services between 2016 and 2022.
Headquartered in Nairobi, Kenya, the overarching goal of IPPF Africa Region (IPPFAR) is to increase access to SRHR services to the most vulnerable youth, men, and women in sub-Saharan Africa. To reach this goal, IPPFAR works with local civil-society organizations, governments, the African Union (AU), regional economic commissions (RECs), the United Nations, among others, to expand political and financial commitments to SRHR in Africa.
IPPFAR tackles the continent’s growing SRH challenges through a network of Member Associations (MAs), strategic partners and volunteers in 42 countries. For more information, please read our 2022 profile (in English and French) here.
Role Purpose:The post holder is responsible for leading and managing a small multi-disciplinary team including HR, Risk, Finance, Internal Audit and Facilities, that enable IPPFAR to meet its objectives. The role is expected to provide timely, expert and strategic information and advice that will facilitate IPPFAR’s Senior Management Team to make effective decisions regarding budgets, local compliance, office operations and support.
Context of role:As part of the Regional Senior Management Team, the incumbent will be responsible for Financial Management and oversight, local compliance, oversight of HR Administration and Office Management.
This is an internal facing role focused on smooth running of the Secretariat operations, creating a ‘can-do’ environment and more streamlined ways of working. Member Association support will be directly provided to the MAs by the Membership Support and Development Team.
The role is part of the vertically integrated Finance, Admin & IT function and will support the development, evolution and implementation of global systems, processes, reporting requirements and reporting standards.
The role will interface and work closely with key units and departments outside Nairobi including, the Global Finance Hub (Delhi), responsible for processing transactions, financial analysis, and project budgeting and reporting, and the Director of Global Risk and Assurance (London). The role will also work closely with the People Partner regional on all HR issues.
The designated roles for HR Administration and/ or IT, wherever available, will have dual reporting to the Corporate Services Lead and to the dedicated People Business Partner and Head of Information Technology (where applicable).
Role Deliverables
Finance & Administration:
Leads budget management, forecasting, funds allocations and reporting in Region.
Leads on the effective and efficient implementation of accurate data entry and uploads including time-sheet management, grant release requests and invoices/ bills.
Oversee outsourced payroll and payroll related taxes/insurances/adjustments. Ensure timely upload of all local statutory and payroll payments.
Supports resource mobilization efforts through the preparation of budgets for fund raising proposals.
Ensure timely local procurement allocation, requisition and acceptance of local procurements.
Engage and collaborate with the procurement officer(s) in the Global Finance Hub to coordinate procurement of other services and goods.
Engage with the compliance officer(s) in the Global
Finance Hub to confirm adequate protocols and calendars are in place toward ensure all local statutory compliances are met.
Responsible for local statutory compliance and reporting including registrations, ministry relationships and banking relationships.
Oversight of office management/security and travel management.
Oversight of effective HR Administration.
Oversight of effective local IT support and hardware asset management.
Risk & Assurance:
Lead, plan and implement the identification, reporting and mitigation of risk, including security and safety.
Lead local audits including responding to corrective actions.
Support global audit processes – both internal and external.
Support the Member Association focal points (AoCs) and Director of global Risk and Assurance with advice on any financial wrongdoings’ investigation at the Member Association/ partner level.
Advocates and implements progress/outcomes on any financial wrongdoing investigations which will be outsourced.
Support Member Association focal points(AoCs) with MA Contracts prepared to global templates, including advising on any regional variations, to be signed off by Director, Global Risk and Assurance.
Safeguarding and Incident Management: RIRU Leadership and incident co-ordination for MA Financial wrongdoing.
Support and enable a safe environment, adhering to the safeguarding reporting and monitoring requirements of this role.
Key Skills/Expertise:
A qualified Accountant or significant Accounting experience with a track record of managing planning and budgeting cycles including rolling quarterly forecasts.
Experience of managing a broader office operation, team management and creating the appropriate balance of support and challenge.
Experience of value for money decision making processes.
Experience of allocating and managing requirements of restricted donor funding and pooled funding.
Experience of working with global systems/processes.
Experience of local jurisdictional/ statutory requirements including knowledge of reporting and registration requirements for the geographic location of the post.
Evidence of setting and managing robust standards of performance and compliance with a strong eye for detail and accuracy.
Evidence of creating an environment of visibility, transparency, integrity, learning and improvement
Demonstrates good judgment and decision-making, including when to engage help.
Excellent analytical skills and evidence of using quantitative /qualitative data to inform decision-making.
Excellent excel, writing and reporting skills.
Fluency in French and English is essential, good command of Portuguese is an asset
High level of organisation skills, planning, time and team management with the ability to adapt to changing needs.
Collaborative and open style of working with ability and willingness to work in and lead a diverse and multicultural environment that role models respect of all cultures, inclusion and no discrimination
Demonstrate an understanding of and commitment to safeguarding in a local and international context.
Demonstrates ability and willingness to work in a diverse, multicultural, multilingual and intergenerational environment that is anti-racist and respectful of others.
An intersectional (pro) feminist passionate about sexual reproductive health care rights + justice.
Supportive of people’s rights regardless of sexuality or gender identity/expression and supportive of worker’s rights and access to health care in sex work.
How to Apply
For more information and job application details, see; International Planned Parenthood Federation Head of Corporate Services Jobs in Kenya
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