International Organzation for Migration EPC Admin Intern Jobs in Ethiopia

International Organzation for Migration EPC Admin Intern Jobs in Ethiopia


Job Description

Vacancy No.:

  • IOM-CFA/0133/2018

    Position Title:

  • EPC Admin Intern

    Position Grade:

  • Internship

    Duty Station:

  • Addis Ababa, Ethiopia

    Type of Appointment:

  • Internship, Three months with possibility of extension

    Estimated Start Date:

  • As soon as possible

    Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners.

    IOM is dedicated to promoting huma0ne and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

    IOM is committed to a diverse and inclusive environment. Internal & External candidates are eligible to apply to this vacancy.

    Background

    Under the general supervision the Emergency Field Operations and Supply Officer and under the direct supervision of Senior EPC Admin Assistant, successful candidate shall be responsible to carry out duties related to the organizations.

    The EPC Admin Intern will support in facilitating all administrative and logistical matters related to the mission’s shelter, NFI, DTM, Transition and Recovery activities as assigned by the Senior EPC Admin Assistant.

    Core Functions / Responsibilities:

  • Under the general supervision of the senior EPC Admin Assistant, the EPC admin assistant will be supporting shelter/NFI, DTM, Transition and Recovery sub-departments by liaising with Procurement, Finance, HR, and Logistics units of IOM Addis Ababa to ensure that requests from the field operations are met in the required timelines.
  • Support in preparation of Purchase and Payment requests as per the units need.
  • Ensure the tracking and follow up of PRFs and PRs on timely basis.
  • Processing and follow up on legal issues (agreements, etc.) based on unit requests.
  • Facilitating HR related issues like SRF, HR action forms, DRFs for Addis or field engagements of temporary staffs and consultants.
  • Facilitating new staff set up and orientations (flight/pick up, email account creation, ID processing, UNDSS security briefing, etc).
  • Support to PMs and consultant/seconded staff on personal administration including contract processing.
  • Facilitating staff logistics like Travel authorizations, Security clearances and flight booking support to EPC PM’s including EPC Program Coordinator, Project Managers, Consultants and Seconded staffs
  • Perform other duties that may be assigned.

    Job Requirements

    Educational Qualification

  • University degree in Social Sciences, Business Administration, or other relevant field is required.

    Experience

  • A minimum of 1 year of progressively responsible experience preferably in humanitarian context in Ethiopia.
  • Proven experience in record keeping, reporting and project implementation.
  • Ability to coordinate project activities with input from colleagues and external partners for the achievement of results.
  • Ability to prepare clear and concise reports.
  • Ability to develop project strategies and activities based
    on identified needs.
  • Ability to build relations with local government authorities, civil society, beneficiaries and other stakeholders.
  • Ability to work independently according to established structures and guidelines, including administrative requirements, and maintain coordination with colleagues and supervisor.
  • Personal commitment, drive for results, efficiency and flexibility and
  • Ability to work effectively and harmoniously in a team and with colleagues from varied cultures and professional backgrounds.

    Languages

  • Thorough knowledge of spoken and written English is required.
  • Knowledge of local languages is an advantage.

    Competencies

    Behavioural

  • Accountability – takes responsibility for action and manages constructive criticisms
    Client Orientation – works effectively well with client and stakeholders
  • Continuous Learning – promotes continuous learning for self and others
  • Communication – listens and communicates clearly, adapting delivery to the audience
    Creativity and Initiative – actively seeks new ways of improving programmes or services
  • Leadership and Negotiation – develops effective partnerships with internal and external stakeholders;
  • Performance Management – identify ways and implement actions to improve the performance of self and others
  • Planning and Organizing – plans work, anticipates risks, and sets goals within area of responsibility.
  • Professionalism – displays mastery of subject matter
  • Teamwork – contributes to a collegial team environment; incorporates gender-related needs, perspectives, and concerns, and, promotes equal gender participation.
  • Technological Awareness – displays an awareness of relevant technological solutions
  • Resource Mobilization – works with internal and external stakeholders to meet resource needs of IOM (optional depending on position level).
    Other
  • Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
  • Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.
  • Only candidates residing in either the country of the duty station or from a location in a neighboring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighboring country located within commuting distance, and work permit, as applicable.

    How to Apply

  • Interested candidates are invited to submit their application/ motivation letter enclosed with only detail CV written in English via our e-mail address RECADDIS@IOM.INT, by December 31st, 2018 at the latest, referring the position title and Vacancy number in the subject line of your email; no photocopies of educational/training certificates is required at this stage; applicant who doesn't follow the required application procedure will automatically be disqualified from the competition.
  • Only shortlisted candidates will be contacted.
  • We strongly encourage qualified women to apply!

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