International Organization for Migration Supply Chain Officer Jobs in Ethiopia

International Organization for Migration Supply Chain Officer Jobs in Ethiopia

Context:

Under the overall supervision of the Head of Resource Management and direct/technical supervision of the Head, Supply Chain and in close collaboration with the Supply Chain unit in Addis Ababa and Regional Office in Nairobi, Kenya, and in coordination with the Supply Chain Division at Headquarters (HQ), the Supply Chain Officer will be responsible and accountable for supply chain activities, guided by Supply Chain Management (SCM) objectives to deliver quality goods/services to the beneficiaries at an optimal price and in a timely manner.

Core Functions / Responsibilities:

Contribute to the strategic planning for supply chain-related activities of the Country Office (CO) in close collaboration, with internal and external stakeholders in the country, as well as relevant units at HQ.

Conduct logistics capacity assessment and market research to keep abreast of decision-makers about local market trends and developments; analyze statistical data and market reports on the commodity situation, production patterns, and availability of goods and services.

Coordinate and monitor all supply chain management-related tasks and activities, including planning, budgeting, scheduling and provision of goods and services needed by the CO. Prepare regular progress reports, statistical information, and briefing notes, as required.

Contribute to the management of the supply chain activities in the CO, including planning, procurement, warehouse management, transport and distribution, fleet, assets and facilities management, logistics information management and reporting, and provide support, guidance, and training to the relevant staff with respect to the related policies, rules, and regulations.

Identify supply chain bottlenecks (value stream mapping) and propose the optimization of the processes to fill the gaps and ensure beneficiaries receive quality goods and services in a timely and efficient manner.

Contribute to the review of the procurement requests, identify service providers, and evaluate information regarding vendor's performance in terms of quality, prices, and timely delivery of goods/services. Maintain a pool of qualified vendors.

Solicit bids, quotations, and tender documents, oversee the bidding process and provide support for executing the procurement transactions, analyze the offers assuring conformity to specified requirements; conduct appraisals and select suppliers, and confirm terms of payment; prepare purchase orders and ensure receiving authorization in line with the CO’s delegation of authority (DOA) matrix.

Liaise with the programme management and provide technical support in preparing and issuance of “Call for Proposals” and bidding documents

for the tendering processes of the programmes/projects. Ensure bidding processes are conducted fairly, transparently, and in accordance with the existing procurement rules and regulations.

In coordination with relevant parties, ensure timely submission of asset, procurement, and other reports within the CO, Regional Office, and relevant HQ departments, as appropriate.

Contribute to the establishment and management of robust appropriate internal control mechanisms for the Supply Chain Management process to safeguard the Organization's assets and prevent fraud while ensuring that country-specific administrative procedures are in place and followed in accordance with the Organization's rules and regulations.

Support and monitor the maintenance and repair of office facilities, including preventive maintenance. Contribute to the establishment of maintenance agreements with competent service providers when it is feasible and determined to be cost-effective

Provide training and guidance to the SCM staff of CO, while monitoring, evaluating, and supporting their professional and career development.

Participate and engage actively in the UN inter-agency meetings and forums related to supply chain management. Collaborate on sharing resources to achieve common goals and implementation of UN global initiatives.

Perform such other duties as may be assigned

Required Qualifications and Experience:

Education

Master’s degree in Business Administration, Supply Chain Management, Logistics, Procurement, or a related field from an accredited academic institution with two years of relevant professional experience; or,

University degree in the above fields with four years of relevant professional experience

Experience

Experience in managing diverse procurement and logistics operations; and,

Demonstrated experience in training and supervising teams of co-workers, and managing vendors and suppliers.

Skills

Extensive knowledge of IOM/UN internal procurement and financial rules, as well as IOM'ssystem and processes as they apply to procurement and logistics; and,

Excellent level of computer literacy and good knowledge of SAP is an advantage.

How to Apply

For more information and job application details, see; International Organization for Migration Supply Chain Officer Jobs in Ethiopia

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