International Organization for Migration Supply Chain Associate (Warehouse) Jobs in Ethiopia

International Organization for Migration Supply Chain Associate (Warehouse) Jobs in Ethiopia

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting huma0ne and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Internal & External candidates are eligible to apply to this vacancy.

Organizational Context and Scope

Under the overall supervision of the Supply Chain Officer, the direct supervision of the Senior Supply Chain Associate, and in collaboration with relevant units at Headquarters, Regional Office and the Administrative Centres, the successful candidate will be responsible and accountable for the Warehouse Management activities in Addis Ababa, Ethiopia.

Core Functions / Responsibilities:

Ensure all warehousing transactions are done in line to IOM internal guidelines and assist in management of commodity accounting, data quality and integrity in close coordination with Senior Supply Chain Associate

Assist in the overall management of the warehouse by receiving the goods, updating the warehouse records in the database, and dispatching the goods for operations in Ethiopia in accordance with the set-out plan.

Receive goods from global and local vendors/transporters and inspect the quantity/quality to ensure they all meet the same specifications and standards ordered.

Monitor loading/offloading activities at the warehouse whenever taking place and supervise the hired labour workers to cover the job properly.

Follow up on the transportation of goods exiting the warehouse to other destinations to ensure they reach their destination in same condition as were dispatched.

Conduct physical inventory of items in the warehouse and provide updates on the inventory records upon completing each activity.

Keep the entire warehouse facility well maintained, including ensuring that goods are stacked, stored and updating the stock cards where necessary, and that security and safety measures are always maintained within the warehouse premises in coordination with the Security unit.

Minimize wastage by closely monitoring expiry items tracking and reporting, deployment of rodent control

Prepare Quality Inspection reports to be submitted to Manila Supply Chain Unit (MSCU) Global Quality Assurance (QA)/ Global Quality Control (QC) for review and update internal QC/QA system reporting.

Registers samples received against bids for technical evaluation. Assist in the sample evaluation and inspection arrangements and disposing them after expiration of contract/long term.

Assist in maintenance of test records and reports. These reports to include –weekly and monthly reporting (instrumentation and control devices, KPI on Quality, rejected shipment, corrective action plans and reports on bid sample evaluation work).

Keep the relevant units such as Warehouse, Programme, Procurement and Logistics informed about the status of rejected goods and consignments that require follow up or replacement or requires penalty application.

Maintain a detailed inventory and control for

reference and QC sample items received to facilitate the traceability and assist in disposing them after expiration of contracts / Long Term Agreements.

Monitor quality feedbacks and liaise with Monitoring and Evaluations Units and other concerned departments for continuous development / improvement of IOM goods and services.

Maintain and upkeep the IOM Quality Control Centre/laboratory.

Perform other related duties as required.

Required Qualifications and Experience

Educational Qualification

High school diploma with five (5) years of relevant experience; or,

Bachelor’s degree in Warehouse Management, Supply Chain Management, Procurement & Logistics, business administration or a related field from an accredited institution with three (3) years of relevant professional experience.

Certification in quality control standard and processes or experience in a technical or production facility an advantage.

Trainings, diploma courses on procurement (at least CIPS Level 2 or similar) and logistics an advantage.

Experience

Experience in managing diverse quality control issues.

Experience in increasing staff knowledge and their capacity on the quality control importance.

Experience in managing diverse procurement and logistics operations

Skills

Strong analytical and critical thinking skills

Proficiency in MS Office applications such as Word, Power Point and Excel; knowledge of other applications such as Power BI and Visio will be desirable.

Excellent communications, teamwork, and organizational skills with the ability to manage multiple tasks simultaneously under time constraints, accurate and detail oriented.

Extensive knowledge of IOM/UN internal procurement and financial rules, as well as IOM's system and processes as they apply to Supply chain management.
Languages

Thorough knowledge of spoken and written English is required.
Working knowledge of other local languages is an advantage.

How to Apply

For External applicants: you can view the advert via reliefweb.int and you are required to send your application letter enclosed with your updated CV to RECADDIS@iom.int ONLY. Please put the vacancy number, job title and the duty station you are applying for in the subject line i.e. “Application for Supply Chain Associate (Warehouse), IOM-SVN/0080/2023, Addis Ababa”
Any application without this information in the subject line and that does not fulfill/attach the below-listed documents will be disqualified and excluded from the applications.

Motivation/Application letter indicating the short vacancy number and position title as mentioned in the short vacancy notice.

CV (written in English) with three professional referees and their contacts (both email and telephone) and Copies of all Academic Certificates from an Accredited University

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