International Organization for Migration Logistics Assistant Jobs in Kenya

International Organization for Migration Logistics Assistant Jobs in Kenya

  • Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners.

  • IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.


  • Under the overall supervision of the Supply Chain Officer and direct supervision of the Senior Procurement and Logistics Assistant; the successful candidate will be responsible and accountable for the following:

    Core Functions / Responsibilities:

  • Support the coordination of vehicles monthly movement, monitor maintenance and reports, upload to tracking tool.

  • Carry out monthly vehicles fuel amortisation, liquidation and advance payments to vendor, monitoring reorder levels on tracking tool.

  • Support the allocation, distribution, and mapping of Safaricom official postpaid lines to individual staff members after approval.

  • Process monthly official postpaid bills and fibre projectization payments and distribution to individual staff to account for private bills and share with HR in payroll processing.

  • Process monthly outsourced transport bills projectization and payment processing.

  • Keep updated the Vehicles tracking contract and insurance renewals, payment processing.

  • Support Nairobi expressway amortization, liquidation and advance payment processing while monitoring usage and reorder levels.

  • Process Nairobi county parking tickets renewals and payment processing.

  • Monitor the office post office renewals and payment processing.

  • Assist in receiving, inspection, verification goods received and report to Procurement and Logistics Assistant.

  • Prepare payment requests as indicated and follow up with Finance Unit for the timely payment of suppliers and service providers.

  • Perform such any duties as may be assigned.

    Required Qualifications and Experience


  • University degree, preferably in the area of Purchasing and Supply Management, Logistics or Business Administration or a related field from an accredited academic institution with at least one year of relevant professional work experience; or,

  • Completed High School degree in the above fields with three years of relevant professional experience


  • Proficient in Microsoft Office applications e.g. Word, Excel, PowerPoint, E-mail, Outlook;

  • Attention to detail, ability to organize paperwork in a methodical way;

  • Discreet, details and clients-oriented, patient and willingness to learn new things; and,

  • Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.


  • Proven experience in managing facilities and utilities contracts and payments and ensuring compliance with the organization's policies and procedures.

  • Strong ability to work independently and under pressure, and to cope with a dynamic and complex operational environment.

  • Excellent communication and interpersonal skills, and ability to liaise effectively with internal and external stakeholders.

  • Proficiency in Microsoft Office and other relevant software, and willingness to learn new tools and systems.


  • For all applicants, fluency in English is required (oral and written).

  • Knowledge of Kiswahili is an advantage

    Required Competencies


  • Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.

  • Integrity and transparency: maintain high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

  • Professionalism: demonstrates ability to work in a composed, competent, and committed manner and exercises careful judgment in meeting day-to-day challenges.

  • Courage: Demonstrates willingness to take a stand on issues of importance.

  • Empathy: Shows compassion for others, makes people feel safe, respected, and fairly treated.

    Core Competencies – behavioural indicators level 1.

  • Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

  • Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.

  • Managing and sharing knowledge continuously seeks to learn, share knowledge, and innovate.

  • Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.

  • Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring, and motivational way.


  • Any offer made to the candidate in relation to this special vacancy notice is subject to funding confirmation.

  • Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa, and authorizations by the concerned Government, where applicable.

  • Only candidates residing in either the country of the duty station or from a location in a neighboring country that is within commuting distance of the duty station will be considered.

  • In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighboring country located within commuting distance, and a work permit, as applicable.

    How to Apply

    If you are interested, please submit your CV and Cover Letter via email with the subject of the Logistics Assistant-SVN/IOMSO/014/2024- IOM Somalia Nairobi Support Office to before the closing date.

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