International Organization for Migration Laboratory Administrative Assistant Jobs in Ethiopia

International Organization for Migration Laboratory Administrative Assistant Jobs in Ethiopia

Background

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Internal & External candidates are eligible to apply to this vacancy.

Core Functions / Responsibilities:

Under the direct supervision of the Senior Laboratory Technologist and the overall supervision of the Chief Migration Health Officer (CMHO), the incumbent will be responsible for technical support to laboratory services with respect to Migration Health Assessments (HAP) and other programmes implemented by the IOM Migration Health Division in Addis Ababa, Ethiopia.

Provide administrative support to the supervisor in activities carried out in the laboratory.

Ensure standards and the quality of laboratory outcomes, by strictly following the Standard Operating Procedures (SOPs) for assigned duties.

Adhere to bio-safety measures adopted in the laboratory, minding the safety of oneself and others.

Assist technical personnel for accurate, efficient, and timely delivery of results by receiving and processing request forms, data entry, scheduling of clients, printing and submitting laboratory test reports

Documents and records keeping of laboratory activities in an organized and easy retrievable manner as well as maintaining the laboratory database.

Participate in laboratory stock management activities by preparing requests, inventory and updating records.

Communicate between laboratory and clinical unit on issues related to request and reports for laboratory examination

Communicate between laboratory and medical IT unit for preparing monthly and annual statistical reports, laboratory databases improvements or repairs

Participate in the development and updating of SOPs as needed.

Participate in the improvement of laboratory services according to adopted work plan in the

laboratory.

Participate in collecting and preparing various testing samples.

Coordinate with vendors to ensure timely delivery of necessary supplies and monitor inventory.

Perform such other duties as may be assigned.

Required Qualifications and Experience

Educational Qualification

BA degree from an accredited academic institution in Medical Laboratory Science and with a valid license.

Experience

Two years of relevant medical facility experience in a busy institution, preferably in a laboratory; and,

Word processing, spreadsheet management and database management experience.

Good knowledge of computer skills.

Good knowledge in developing spreadsheet database and SharePoint.

Demonstrated ability to maintain confidentiality is mandatory.

Trained on ISO 15189, Medical laboratories — Requirements for quality and competence is an added value

Very good communication and interpersonal skills.

Skills

Knowledge of Technical Laboratory skills and workflow.

Languages

Fluency in English and Amharic is required.

Working knowledge of other local languages is an advantage.

How to Apply

For applicants to be considered, applicants are required to apply via recaddis@iom.int indicating the short vacancy number and position title as mentioned in the short vacancy notice he/she applied for in the email subject line. Any application that does not have this information in the subject line will not be considered and attach the following:

Motivation/Application letter

CV (written in English) with three professional referees and their contacts (both email and telephone)

Copies of all Academic Certificates from an Accredited University

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