International Organization for Migration Human Resources Officer Jobs in Kenya

International Organization for Migration Human Resources Officer Jobs in Kenya

Context:

Under the overall supervision of the Head of Resources Management Unit based in Somalia, the direct supervision of the Human Resources Officer (Head of Unit) for IOM Somalia based in Nairobi, Kenya, and in coordination with the Human Resources (HRM) unit at Headquarters (HQs), the East and Horn of East Africa Regional Office in Nairobi, the Manila Administrative Centre (MAC) and the Panama Administrative Centre (PAC), the Human Resources Officer will be responsible for monitoring, supporting and coordinating the human resources functions of all offices in the IOM Somalia Country Office (CO).

Core Functions / Responsibilities:

Unit Management

Assist the HRO/RMO/SRMO or the Head of Resource Management (RM) in reviewing and monitoring the Human Resources Management services in the Country Office (CO) in accordance with the Organization’s HR rules, regulations, policies, procedures and practices and in light of project activities in the Region.

Supervise the maintenance of personnel files and attendance records of international, national and sub-contracted staff in the CO.

Facilitate the maintenance and upkeep of the CO’s HR and Training database, and in conjunction with the Security Unit, ensure staff abidance of all mandatory and recommended security briefings and trainings.

PRISM HR Administration

Monitor the contractual status and the administration of entitlements of local staff in the PRISM HR module. Monitor and ensure effective administration of the PRISM HR Organizational Management module.

Maintain the personnel files and attendance records of national staff correctly and in line with organizational standards.

Assist in supervising the preparation of the monthly payroll for national staff and ensure its accuracy and timeliness. Assume the responsibility for Payroll Posting and work in close coordination with HR staff in order to validate and verify the payroll simulation before the monthly pay run and posting of national staff payroll in PRISM HR.

HR Policy and Advisory

Coordinate with HQ, MAC and the Finance Team of CO on matters related to the benefits and entitlements to the international staff in the field such as, Danger Pay, Health Insurance/Medical Service Plan (HI/MSP), educational grant, home leave, rental subsidy, etc., and the administration of Rest and Recuperation travel.

Assist in ensuring that the Third-Party Consultancy Management Contract is implemented.

Monitor and supervise the administration and timely renewal of the visas and residence permit for international staff.

Talent Management

Coordinate the recruitment processes in the CO in close liaison with the HRO/RMO/SRMO or the Head of Resource Management (RM) and provide support to the CO in filling the appropriate staff and non-staff vacancy needs by ensuring the relevant recruitment procedures are effectively and swiftly applied.

Ensure that new staff are sufficiently briefed, including thorough and appropriately updated “Welcome Package”, and able to assume functions at the CO in a timely fashion.

In coordination with the HRO/RMO/SRMO or the Head of Resource Management (RM), ensure timely and regular implementation of the Country Offices Staff Evaluation System (SES), encourage

and provide guidance for the timely completion of the performance management process between staff and supervisor in compliance with the Organization’s deadlines.

Assist the HRO/RMO/SRMO or the Head of Resource Management (RM) in coordination, planning and organization of staff development and training activities for the CO in close collaboration with Human Resources Management/Staff Development and Learning (HRM/SDL). Collaborate with line managers to assist in establishing staff development and training priorities and plans. Deliver induction and other forms of trainings to staff.

Monitoring and Reporting

Assist the HRO/RMO/SRMO or the Head of Resource Management (RM) in the preparation of administrative reports that may be required in coordination with the Heads of Units/Programmes. Oversee the preparation of reports pertaining to personnel administration of international and national staff as required.

Discuss audit recommendations on HR matters and in coordination with the HRO/RMO/SRMO or the Head of Resource Management (RM), implement them upon instruction within the HR function.

Prepare special reports as required and participate in special HR projects in coordination with HRO/RMO/SRMO or Head of Resource Management (RM).

Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

Master’s degree in Human Resources, Business Administration, Industrial and Organizational Psychology, Social Sciences or a related field from an accredited academic institution with two years of relevant professional experience; or,

University degree in the above fields with four years of relevant professional experience.

Experience

High level of computer literacy with experience in HR IT systems and applications; working knowledge of SAP is an advantage;

Experience in preparation of training modules and presentation of training sessions;

Previous working experience in an international organization is an advantage;

Working experience in developing countries an added advantage; and,

Experience in field emergency operations.

Skills

Demonstrated writing skills;

Good knowledge of IOM/UN Human Resources and financial policies and staff rules and regulations;

Familiarity with the UN common system or similar systems is an advantage;

Excellent organization skills; analytical and creative thinking; and,

Ability to prepare clear and concise reports.

Languages

IOM’s official languages are English, French, and Spanish. All staff members are required to be fluent in one of the three languages.

For this position, fluency in English is required (oral and written). Working knowledge of Somali is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

How to Apply

For more information and job application details, see; International Organization for Migration Human Resources Officer Jobs in Kenya

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