International Organization for Migration Grants Manager Jobs in South Sudan

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners.


IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment.

Applications from qualified female candidates are especially encouraged. For the purpose of the vacancy, the following candidates are considered as first-tier candidates:

  • Internal candidates

    Qualified applicants from the following NMS countries:

  • Antigua and Barbuda, Bahamas, Cook Islands, Cuba, Cabo Verde, Czech Republic, Djibouti, Fiji, Micronesia (Federated States of), Gabon, Grenada, Guyana, Iceland, Kiribati, Comoros, Saint Kitts and Nevis, Lao People's Democratic Republic, Saint Lucia, Lesotho, Libya, Montenegro, Marshall Islands, Mauritania, Malawi, Namibia, Nauru, Papua New Guinea, Palau, Paraguay, Solomon Islands, Seychelles, Slovenia, Suriname, Sao Tome and Principe, Swaziland, Timor-Leste, Tonga, Tuvalu, Holy See, Saint Vincent and the Grenadines, Vanuatu, Samoa

    Context:

    Under the overall supervision of the Chief of Mission (CoM), and the direct supervision of the Head of Operations, the successful candidate will be responsible for organizing, managing and implementing all aspects of the Rapid Response Fund (RRF) cycle from receipt and review of applications from national and international Non-Governmental Organizations (NGOs), as well as needs assessment based requests from IOM field offices, ensuring adherence with RRF Guidelines, through to the approval, administering and monitoring of projects.

    These responsibilities include having a firm understanding of the narrative and financial content of each grant, as well as undertaking the overall monitoring of all RRF activities.

    S/he will be the principle administrator of RRF activities and has the overall responsibility of ensuring that the content and processes of grants consistently meet project objectives and IOM standards.

    Core Functions / Responsibilities:

  • Oversee the Rapid Response Fund and ensure the rapid development, tracking and implementation of grant ideas and approved grant activities.
  • Monitor the humanitarian situation and promote the Rapid Respond Fund through different forums (Cluster meeting, EP&R, etc.) and by developing and maintaining a large network of NGOs to ensure a rapid humanitarian response in case of the occurrence of a natural or manmade disaster.
  • Coordinate delivery of relief funds provided by IOM/ Office of Foreign Disaster Assistance (OFDA).
  • Ensure that disbursements are carried out in accordance with United States Agency for International Development (USAID)/OFDA rules and regulations.
  • Manage, modify, update and maintain the Fund Database to ensure that all hardcopy and electronic documents for all grants are completed, filed and in order.
  • Be responsible for the overall quality of grants documentation, in English, and for the timely submission of all relevant grant applications that meet RRF criteria to OFDA; serve as a focal point for all changes made to grant records and grant approvals in the Database.
  • Develop, enhance and maintain strong communication channels with programme counterparts in the field offices in-order for them to understand the criteria and availability of the RRF so that, should an emergency arise, the fund can quickly be activated to support IOM’s response activities.
  • Review the narrative components of all grants and reports closely while providing applicants with necessary support during the grant development process and throughout the project implementation cycle to ensure that approved grants successfully implement the goals and strategic objectives of the programme.
  • Coordinate Memoranda of Understanding with IOM’s Legal department in Headquarters (HQs) when necessary.
  • Track the programme’s grant
    process including financial aspects to ensure appropriate standards of accounting and controls are met, and programmatic aspects to ensure that grant activities reflect the overall ‘intentionality’ and objectives of the programme.
  • Conduct field visits in order to monitor and evaluate funded activities.
  • Establish and maintain the reporting system of programmatic activity for donor and the Mission and IOM as required. Provide to the donor and relevant IOM departments with activity notes/grant updates on a regular basis.
  • Ensure the Database includes centralized financial tracking of all grants; liaise regularly and actively with financial, logistical and procurement units in-order to further programme objectives and ensure that programme standards are followed.
  • Liaise with the donor as needed to revise and update the Database, including submission of grant, budget and grant amendments, if required.
  • Maintain an extensive information management system, produce reports and run queries on the database in a rapid fashion as requested by the Head of Operations, develop reporting templates and refine existing mechanisms as required to ensure appropriate institutional memory around grants activities and management.
  • Monitor and maintain a full inventory of costing for each specific grant; coordinate closely with the finance and procurement teams on grant and programme financial reporting.
  • Perform such other duties as may be assigned.

    Required Qualifications and Experience:

    Education

  • Master’s degree in Business Administration, Management or a related field from an accredited academic institution with five years of relevant professional experience; or
  • University degree in the above fields with seven years of relevant professional experience.

    Experience

  • Professional experience in community-based and/or small-grants programming, infrastructure works, procurement and civil-society strengthening;
  • Experience working with the United States Agency for International Development (USAID)

    programmes is required;

  • Experience in operational activities in a post-crisis or emergency area.

    Languages

  • Fluency in English is required.

    Desirable Competencies:

    Behavioral

  • Accountability – takes responsibility for action and manages constructive criticisms;
  • Client Orientation – works effectively well with client and stakeholders;
  • Continuous Learning – promotes continuous learning for self and others;
  • Communication – listens and communicates clearly, adapting delivery to the audience;
  • Creativity and Initiative – actively seeks new ways of improving programmes or services;
  • Leadership and Negotiation – develops effective partnerships with internal and external stakeholders;
  • Performance Management – identify ways and implement actions to improve performance of self and others;
  • Planning and Organizing - plans work, anticipates risks, and sets goals within area of responsibility;
  • Professionalism - displays mastery of subject matter;
  • Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation;
  • Technological Awareness - displays awareness of relevant technological solutions;
  • Resource Mobilization - works with internal and external stakeholders to meet resource needs of IOM.

    Other:

  • Internationally recruited professional staff are required to be mobile.
  • Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
  • The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.
  • Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

    How to apply

  • Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 2nd September, 2018 at the latest, referring to this advertisement.

  • For more information and job application details, see; International Organization for Migration Grants Manager Jobs in South Sudan

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