International Organization for Migration Administrative Assistant Jobs in Ethiopia

International Organization for Migration Administrative Assistant Jobs in Ethiopia

Job Id: 223030

Category: Accounting and Finance, Admin, Secretarial and Clerical

Location: Addis Ababa, Addis Ababa

Career Level: Mid Level ( 2+ - 5 years experience)

Employment Type: Full time

Salary: As per UN Salary Scale - G4

Job Description

Vacancy No.


Position Title

Administrative Assistant (Canadian Orientation Abroad (COA))

Duty Station

Addis Ababa, Ethiopia



Type of Appointment

SVN, Six months with possibility of extension

Estimated Start Date

As soon as possible

Posting Period



Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-­ governmental partners.

I0M is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

The Government of Canada, through its department of Immigration, Refugees and Citizenship Canada (IRCC) has signed a Contribution Agreement with the International Organization for Migration for the delivery of pre-departure services to refugees bound for Canada.

IOM is committed to a diverse and inclusive environment. Internal & External candidates are eligible to apply to this vacancy.

Core Functions / Responsibilities:

Under the administrative supervision of the Project Coordinator and Facilitator – Refugees (Canadian Orientation Abroad (COA)) in Addis Ababa Ethiopia and the overall programmatic supervision of the Geneva-based Canadian Orientation Abroad Global Programme Manager, the IOM Addis Ababa-based Facilitator – Refugees (Canadian Orientation Abroad (COA)) will be responsible for the following functions:

1. Support the COA Coordinator-Facilitator in the scheduling, planning and reporting process;

2. Support the COA Coordinator-Facilitator with the ad hoc delivery of refugee youth-related services, including a youth briefing, whenever permitting;

3. Support the MiMOSA registration, monthly training schedules, follow up with refugees and with various IOM departments such as security, accounting, procurement for the preparation, delivery and closing of COA sessions;

4. Gather statistical data (in coordination with Canadian Embassy, COA Statistics team in Manila and COA Ottawa office) whenever requested;

5. Closely monitor COA registration, in coordination with IOM OPS and IOM MHD;

6. Coordinate with IOM Addis Ababa Finance department and Logistics Unit to make sure that refugees get the travel reimbursement and are provided accommodation when required;

7. Coordinate with relevant food vendors to ensure everyday lunch for refugees are provided on time maintaining high standard of hygiene;

8. Provide Logistic and Administrative support in generating Purchase Requests (PR);

9. Ensure proper management of equipment and communication devices in the office and on site in the COA training room;

10. Maintain inventories of all instructional supplies and report inventory to the supervisors on a timely manner;

11. Provide translation and interpretation services when needed;

12. Perform other duties as may be requested from time to time

Job Requirements

Required Qualifications and Experience

Education and Experience

  • Bachelor’s Degree in social science ,teaching and business administration with at least four years of relevant work experience; or, High-school diploma with at least six years of relevant work experience.

  • Experience working in cross-cultural settings.

  • Empathy towards
    refugees and their predicament.

  • Experience in working with statistics and writing lesson plans.

  • Mature individual able to pay attention to detail and submit reports as required.

  • IOM Functional Competencies required: Effective Communicator, successful negotiation, creative analytical thinker, active learner, strong team player and cross-cultural facilitator.

  • Solid computer skills, including proficiency in MS Office Packages (Office, Excel, Power Point, Outlook, Internet and E-mail.


  • Thorough knowledge of spoken and written English and Amharic.

    Values and Competencies


  • Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
  • Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
  • Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

    Core Competencies – behavioural indicators level 2

    Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
    Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
    Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
    Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
    Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

    Managerial Competencies – behavioural indicators level 2

    Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.
    Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.
    Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction


    Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

    Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.

    Only candidates residing in either the country of the duty station or from a location in a neighboring country that is within commuting distance of the duty station will be considered.

    In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.

    How to apply:

    Interested candidates are invited to submit their application/ motivation letter enclosed with only detail CV written in English via our e-mail address RECADDIS@IOM.INT, by September 30, 2019 at the latest, referring the position title and Vacancy number in the subject line of your email; no photocopies of educational/training certificates is required at this stage; applicant who doesn`t follow the required application procedure will automatically be disqualified from the competition.

    Only shortlisted candidates will be contacted.

    We strongly encourage qualified women to apply!

    International Organization for Migration Administrative Assistant Jobs in Ethiopia

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