International Medical Corps Finance and Admin/HR officer Jobs in Ethiopia

International Medical Corps Finance and Admin/HR officer Jobs in Ethiopia

Job Id: 225402

Category: Business and Administration Location: Awbere/Sheder, Somali

Career Level: Mid Level ( 2+ - 5 years experience)

Employment Type: Full time


Job Description

Job Purpose Summary:

The holder of this post is responsible for maintaining and managing accounting records, supervising finance assistant, bank and cash reconciliations, HR and Admin records, , manages employment contract (which includes: attendance logs, telephone logs, field staff leave records, etc.) and other HR and Administration matters as per the organization HR policy and procedures.

He/she also ensures that field office keeps minimum cash on hand to meet weekly obligations.

Key Responsibilities and Accountabilities:

  • Ensures field accounting reports are submitted on time and complete.

  • Reviews field accounting reports, including Cash and Bank Transaction Journals, Cash and Bank Reconciliations and Bank Statement ensuring correctness and completeness of the records.

  • Open staff file for the field office and manage staff employment contract.

  • Coordinate the monthly timesheet, payroll and submit to Addis HR and Admin Department.

  • Manage the field office through providing office services like office cleaning, guard and related tasks.

  • Works as focal person to the field office through working as per the organization’s HR policy and procidures.

  • Prepares monitors and analyses monthly financial reports including CostPoint data entry and submits them for review to Addis Finance Manager.

  • Ensures that all entries are properly documented and all transactions are backed up with complete required documentation that is properly dated and signed.

  • Maintains bank and cash transaction journal
    and informs finance manager and cashier of daily balances.

  • Prepares check request vouchers and payment vouchers ensuring that all supporting documents are completed before payment.

  • Allocate expenses to various grants as per policy.

  • Prepares and sends to Finance Manager weekly cash request and monthly plan of cash requirement.

  • Assists with audits and checking internal controls of field sites by regular visits to be arranged with Finance and HR team members.

  • Responsible for custody of cash in the office and cash disbursements. Makes sure that backup documentation for cash disbursements is duly approved and on file prior to making cash payments

  • Assist the finance information related to field assets and inventory list

  • Supervise field finance assistant

  • Other relevant tasks as assigned by the supervisor.

    Job Requirements

  • Bachelor Degree in Business Management/Accounting with 4 years work experience in financial management and/or accounting.

  • Active knowledge of English language writing and speaking

  • Proficiency in Accounting software, MS Excel and MS Word as well as good grasp on Internet and email communication.

  • Ability to work independently and under tight deadlines.

    How to Apply

    Note: IMC is equal opportunity employer and hence candidate from all background: religion, ethnic group, qualified women and people living with disabilities, etc are all encouraged to apply.

    Application Instructions

    Interested applicants are invited to submit their updated CV and cover letter explaining their qualification and experience related to the JD prior to the application deadline of this vacancy announcement to the following address(s).

    Email Address:

    International Medical Corps Finance and Admin/HR officer Jobs in Ethiopia

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