International Lifeline Fund Senior Logistics Officer Jobs in Uganda

International Lifeline Fund Senior Logistics Officer Jobs in Uganda


Job Summary:

  • The senior Logistics Officer will be based in Lira under the overall supervision of the Country Director.

  • The primary responsibility of this position is to manage the overall logistics operations of International Lifeline Fund with a particular focus on procurement, fleet and adequate stewardship of assets.

  • He/she will ensure that all Lifeline business is conducted in a professional manner which complies with International Lifeline Fund procurement policies and guidelines in alliance with Uganda PPDA standards.

    Key Duties and Responsibilities

  • In coordination with the programs, prepare and monitor Lifeline’s annual procurement plan.

  • Implement procurement procedure in accordance to the procurement standards and guidelines of International Lifeline Fund.

  • Make sure Lifeline logistical procedures are respected and supervise both clients and suppliers in the application of these procedures

  • Controlling deliveries to Sub-offices and programs in terms of quantity and quality.

  • Oversee the procurement of goods and services process from planning, tendering, evaluation, selection and awarding in accordance with Lifeline procurement policies and guidelines.

  • Conduct market survey to gather and compare information on materials and applicable pricing and coordinate pre-qualification of service providers and maintain the list of suppliers. Maintain Lifeline suppliers’ relationships.

  • Monitoring all stages of the clearance process for timely releases and ensuring smooth clearance. On-time replies to queries raised by customs, URA / other relevant government agencies, and ensuring timely renewal of exemptions.

  • Manage the movement of shipments in and/or out of the country following Uganda and East Africa foreign trade policy and organizational policy and procedures and to comply with relevant local, country and international law and processes.

  • Manage the necessary documentation and online forms for the efficient, cost-effective, and lawful execution of all import/export activities.

  • Liaising with Clearing Agents, Freight Forwarders, Shipping Lines and Port Authorities to ensure efficient and cost-effective logistics; import/export law and procedures; tariffs and duties; licenses and restrictions.

  • Ensure that the physical organization of items within warehouses is logical, optimizing space and preserving accessibility of items and that all goods are packed and stored safely and securely.

  • Check the accuracy and filing of all storage documents.

  • Check the registration of each item going in and out in respect of Lifeline procedures.

  • Ensure physical inventories are done on a regular basis and crosscheck the physical inventories reports done by the Warehouse Officer.

  • Perform regular random checks across the various documents (invoices, stock cards, delivery notes, physical inventory reports, etc.)

  • Select carriers and negotiate contracts and rates in coordination with the Country Director and senior leadership team.

  • Update and evaluate metrics to assess performance and implement enhancements.

  • Develop a robust contract management system for proper tracking of deliverables of goods and services.

  • Represent the organization in negotiating contracts, supplies and conduct procurement in a way that certify value for money.

  • Plan and implement logistics operating procedures.

  • Initiate request for quotations
    and other tender documents and submit to the Lifeline bid committee for approval.

  • Develop and (upon approval) implement material flow management system to meet cookstove production requirements.

  • Ensure procured materials and supplies are received at the project site on a timely and in a cost-effective manner while intact and in the quality at the cost agreed upon with the vendor/partner.

  • Create and implement checks and balance to reduce risk of fraud.

  • Work closely with finance department and the Country Director, draft service contract agreements and conduct large procurement.

  • Train and guide Lifeline staff in procurement policies, guidelines and controls.

  • Coach and mentor Logistics staff.

    Store Management

  • Oversee management and control of inventory.

  • Make sure inventory always remains well stocked to ensure smooth flow of production and program operation.

  • Train the warehouse officer to conduct timely and accurate physical inventory.

  • Supervise the senior warehouse officer.

    Vehicle maintenance and Fleet management

  • Supervise drivers and train them on work ethics and record keeping.

  • Ensure all vehicle logbooks are filled accurately.

  • Ensure daily and weekly vehicle check are conducted by the drivers.

  • Prepare vehicle weekly movement plan and follow the daily use of the vehicles.

  • In coordination with the Country Director, allocate vehicles to meet transport need for the programs on a timely manner.

  • Ensure that all hired vehicles are in good mechanical condition and ready for the hired purpose.

  • Ensure contracts of all hired vehicles are active/ up to date and professionally managed with the support of the Country Director.

    IT Support

  • Ensure that office internet is functional and timely upload of approved staff airtime.

  • Periodic update of antivirus.

    Reporting

  • Prepare and submit monthly and quarterly reports as required by your supervisor.

    Qualifications, Skills and Experience:

  • The applicant must hold a Bachelor’s degree in Business Administration, Logistics, Supply Chain or a relevant field, with at least five (5) years of working experience in a similar position.

  • In-depth knowledge of the consumer goods industry.

  • Solid understanding of logistics and inventory management software is a Plus.

  • Strong analytical, problem solving and organizational abilities.

  • Exceptional verbal and written communication skills.

  • Must be comfortable in formulating work plans.

  • Ability to work under pressure and deal tactfully with sensitive issues.

  • High level of integrity and ethical standards.

  • Competent in using Microsoft Office (Word, Excel, PowerPoint, etc.)

    How to Apply

  • Please submit your resume and related documents to

  • HR@lifelinefund.org and Babra@lifelinefund.org for review. Only selected candidates will be contacted.


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