International Federation of Red Cross Administration Officer Jobs in Nairobi Kenya
International Federation of Red Cross Administration Officer Jobs in Nairobi KenyaBackground
The International Federation of Red Cross and Red Crescent Societies (IFRC) is the world's largest humanitarian organization, with 190 member National Societies.
As part of the International Red Cross and Red Crescent Movement, our work is guided by seven fundamental principles; humanity, impartiality, neutrality, independence, voluntary service, unity and universality.
The International Federation of Red Cross and Red Crescent Societies (IFRC or “the Federation”) is the World’s largest volunteer-based humanitarian network.
The Federation is a membership organization established by and comprised of its member National Red Cross and Red Crescent Societies.
Along with National Societies and the International Committee of the Red Cross (ICRC), the Federation is part of the International Red Cross and Red Crescent Movement.
The overall aim of the IFRC is” to inspire, encourage, facilitate, and promote at all times all forms of humanitarian activities by National Societies with a view to preventing and alleviating human suffering and thereby contributing to the maintenance and promotion of human dignity and peace in the world.”
It works to meet the needs and improve the lives of vulnerable people before, during and after disasters and crises and health emergencies.
The Federation is served by a Secretariat based in Geneva, with regional and country offices throughout the world.
The Secretariat is led by the IFRC Secretary General and provides the central capacity of the International Federation to serve, connect, and represent National Societies.
The Secretariat’s focus includes providing support to the IFRC governance mechanisms; setting norms and standards; providing guidance; ensuring consistency; coordination and accountability for performance; knowledge sharing; promoting collaboration within and respect for the RCRC Movement; and expanding engagement with partners.
The Secretariat’s headquarters is organized in three main business groups: (i) Partnerships, including Movement and Membership; (ii) Programs and Operations; and (iii) Management. The Secretariat has five regional offices, as follows: Americas (Panama City); Africa (Nairobi); Asia and Pacific- AP (Kuala Lumpur); Europe (Budapest); Middle East and North Africa-MENA (Beirut).
Under the supervision of the Senior Finance and Administration Officer, the incumbent is responsible for providing high level support to the Africa Regional Office on various administrative issues to ensure efficient and effective running of the Regional Office on day-to-day operation.
Job Duties and Responsibilities
Internal Control and Risk ManagementInitiating Lease agreements (Manual and System Contracts) for the Delegates Houses and Federation Office, taking note of expiry dates, initiating Lease extension or termination as per Agreement, sorting out any issues raised and keeping the records up to date.
Maintain accurate registration of assets and property of the Regional office
ReportingPrepare monthly reports in relation to telephones, and housing and Submit to the Senior Finance and Administration Officer periodically or as required.
Prepare monthly reports or as required in relation to facilities, telephones and housing.
Financial ManagementFollow up on payments to avoid service disruption
MonitoringEnsure that all in-coming international staff are well facilitated to settle in Nairobi and that they return all equipment, assets and any other property in their possession before they are signed off.
Monitoring of all the payments originating from the department.
SupportWork with Finance and all departments to maintain strong Archiving system.
Administration Staff management. Supervise the Welcome and Travel Assistant, Administrative Assistant and Administrative Secretary/Receptionist
Provide efficient and timely administrative support to the Regional Office in office management
Oversee the maintenance of office inventory on a regular basis, conduct and finalize overall inventory update
Support senior Finance and Admin Officer in preparing admin procedures
Undertake specific projects and activities including responsibility for their planning, delivery and results, as delegated
Coordinate outsourced functions such as housekeeping, gardening, Taxi Services, catering and ticketing to ensure cost effectiveness and service delivery in accordance to signed agreements. Initiating respective Contracts and maintaining accordingly.
Ensure all required fittings in delegates houses are facilitated procedurally, timely and value for money considered at all levels.
Manage Regional office supplies. promote efficient usage and eliminate waste
Ensure that proper waste disposal is practiced always.
Bachelor’s Degree in business administration, Economics, Commerce, or any other relevant fields
4-6 years relevant working experience in administration
Experience of local commercial and contractual systems especially leases
Experience in driving (manual gears)
Work experience with other international organisations, large NGOs and/or governmental development agencies, multi-cultural environment
Knowledge, skills and languages
Strong communication skills
Ability to work under pressure and to deadlines
Accuracy and fine attention to detail
Organised and self-starter in work prioritising
Excellent customer service
Tact and diplomacy
Fluently spoken and written English
Good command of another IFRC official language (French, Spanish or Arabic) is preferred
Competencies and values
Collaboration and Teamwork
Judgement and decision making
Creativity and Innovation
The Federation is an equal opportunity employer.
How to Apply
Interested and qualified candidates should apply online by 10th June 2019
For more information and job application details, see; International Federation of Red Cross Administration Officer Jobs in Nairobi Kenya
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