Insurance Regulatory Authority of Uganda Executive Secretary Jobs

Job Purpose :

Provide administrative and secretarial support to the CEO’s office in line with the CEO’s directive, IRA’s policies and best practices.

Duties and Responsibilities

Review all documents forwarded for CEO’s signature/approval to ensure correctness and accuracy

Keep track of the implementation of Board resolutions and update the CEO accordingly

Develop and Monitor the performance of the budget for CEO’s Office

Manage contracts and Projects under CEO’s Office

Coordinate leave plans for CEO’s direct reports

Prepare, review and follow up CEO’s internal correspondences and directives and ensure bring ups are adequately addressed.

Receive and direct Executive calls and inbox Management

Perform internal Public Relations role for CEO’s Office

Maintain an efficient and effective record management system for CEO’s office.

Monitor the implementation of the Authority’s Operational plan and advise the CEO
accordingly.

Maintain security, safety and confidentiality of documents in CEO’s Office.

Coordinate the smooth running of CEO’s Office including its general welfare

Carry out any other duty as may be assigned by the CEO from time to time.

Qualifications

Bachelor’s (Honors) degree in Secretarial studies, Business Administration or in any
relevant/related field.

Experience

Three years of dedicated service as a

Personal Assistant or Executive Secretary reporting to the Managing Director/Executive Director/Chief Executive Officer will be an added advantage.

Competencies & Knowledge:

Personal presentation

Flexibility and adaptability

Planning & organizing

Excellent Communication skills (both oral & written)

Organisational skills and ability to multitask

Client service

Analytical skills

Knowledge of standard software packages

Excellent time Management

Interpersonal skills

How to Apply

Interested candidates who meet the requisite qualifications should submit their applications together with copies of detailed up-to-date CVs with at least three referees, not later than 5:00 pm on 7th September 2020 to:

The Chief Executive Officer
Insurance Regulatory Authority of Uganda
Plot 5 Kyadondo Road, Legacy Towers, Block B, 2nd Floor
P.O. Box 22855, Kampala

Or emailed to:

ira@ira.go.ug

ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED

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