Insurance Regulatory Authority Assistant Manager Supply Chain Management Jobs in Kenya

Insurance Regulatory Authority Assistant Manager Supply Chain Management Jobs in Kenya

Job purpose

  • The position is responsible for the operations management of the Supply
    Chain Management function. Advising the user department on the best
    procurement practices while ensuring there is continuous availability of
    goods, work and services to ensure seamless operations.

    Job specifications

    Duties and responsibilities will entail:

    Managerial/Supervisory responsibilities

  • Develop Supply Chain management processes, procedures, legislation
    for effective and efficient operations;

  • Develop draft contracts in conformance and compliance tender
    documents to ensure compliance with legislation and protection of
    Authority’s interests;

  • Ensure preparation of professional opinion to the Accounting Officer in
    compliance with PPADA and the Regulations;

  • Prepare professional opinion to the Accounting Officer in compliance
    with PPADA and the Regulations;

  • Develop and Implement and enforce regulations and policies on supply
    chain management that aligns to the Corporate Strategy;

  • Develop, review, and maintain supplier selection, evaluation methods
    and performance strategies to improve their effectiveness and efficiency;

  • Support users in conducting market research, advice on budget
    estimates as well as guiding in the preparation of appropriate tender

  • Implement all supply chain for goods, works and services in the
    Authority and discharge of duties in line with the Public Procurement
    & Asset Disposal Act and Regulations;

  • Review the preparation of statutory reports to PPRA and other reports
    for goods, works and services and recommend for submission;

  • Develop supplier relations for effective performance contract and
    delivery goods, works and services;

  • Compile and Divisional Annual Procurement and Disposal Plan in
    liaison with all head of departments;

  • Develop all risks related to procurement and contract management by
    ensuring that appropriate controls are instituted and implemented to
    mitigate and eliminate the risks

  • Develop and implementation of the Department’s implementation of
    Quality Management System, risk management and knowledge
    management to ensure compliance.

  • Coordinate and review posting of tenders and information to the
    relevant IRA websites and Government

    Operational Responsibilities / Tasks

  • Participate and offer secretariat aspect of procurement committees that
    are in conformance with the Act and Regulations;

  • Compiling supply chain management data;

  • Implement and enforce regulations and policies on supply chain

  • Prepare analyse supply chain estimates of expenditure;

  • Verify and participate in the disposal of Assets;

  • Coordinate and analyse the material receipt from suppliers and issues
    to contractors; carrying
    out internal monitoring and evaluation of goods
    and services;

  • Lead and participate in stock taking exercise;

  • Prepare any analyse stocks reconciliations;

  • Ensures suppliers are paid promptly by processing and passing the
    payment documents to finance within the specified period;

  • Supervise stores operations;

  • Plan, coordinate and execute timely and quality supply chain

  • Prepare appropriate tender documents in liaison with the user

  • Participate in the evaluation of tenders, proposals, quotations and offer
    secretarial services;

  • Participate in the Inspection & Acceptance of goods, works and services
    and prepare inspection report;

  • Prepare of annual and revised procurement and disposal plans;

  • Maintain proper procurement records to ensure adequate audit trail;

  • Conduct periodic market survey for goods, works or services;

  • Keeping track of tenders in progress and generating status reports.

  • Responsible for tender box opening of tenders, proposals, quotations;

  • Preparation of tender advertisement in the local press and posting them
    on IRA and State Portal website;

  • Assist manage contracts with the user departments and report any
    variations in contract terms and conditions

    Person specification

  • Masters’ degree in Procurement and Supplies management, Logistics
    and Supply Chain Management, Economics, Business Administration,
    Commerce, Entrepreneurship or relevant field from a recognized

  • Bachelor’s degree in any of the following disciplines: Supply Chain
    Management and Logistics, Commerce/Business Administration (Supplies Management option) Or relevant qualification from a recognized institution;

  • Six (6) years relevant experience;

  • Membership to Kenya Institute of Supplies Management (MKISM) or
    Chartered Institute of Purchasing and Supplies(CIPS) or equivalent;

  • Management Course lasting not less four (4) weeks; and

  • Meets the provisions of chapter six of the constitution.

    Competencies and skills

  • Strong negotiation skills

  • Strong communication and presentation skills

  • Good mentorship and coaching skills

  • Leadership and supervision skills

    How to Apply

    For more information and job application details, see; Insurance Regulatory Authority Assistant Manager Supply Chain Management Jobs in Kenya

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