Infectious Disease Institute Finance and Administrative Assistants Jobs in Uganda

Infectious Disease Institute Finance and Administrative Assistants Jobs in Uganda


General Summary:

  • The post holder will provide finance, administrative and secretarial support to the project field office, staff as appropriate.

  • He/she will participate in drawing of periodic work plans/budgets-in relation to set targets, account for all the project field funds, assets and equipment and ensure proper utilization of project assets and equipment.

  • S/he will develop a database of key project contact information; maintain distribution lists for
    various kinds of project communication and schedule all field office level project meetings;
    attend and take minutes as appropriate.

    Duties and Responsibilities:

  • Participate in drawing of periodic work plans/budgets-in relation to the set targets

  • Account for all the project field funds and ensure proper utilization of project assets
    and equipment

  • Develop monthly schedules to allocate use of vehicles and supervise transport assistants

  • Support in the management of project resources such as human resources, finances, vehicles among others

  • Prepare financial reports on a monthly, quarterly and annual basis

  • Assist with all aspects of administrative management, directory maintenance, logistics, equipment inventory and storage

  • Managing inventory of assets and supplies, monitoring critical level of stocks, sourcing
    for suppliers and submitting invoice

  • Coordinating between operating units in resolving day-to-day administrative and
    operational problems

  • Preparing meeting minutes, meeting notes and internal support materials.

  • Assign jobs and duties to office assistant as required.

  • Schedule appointments and meetings with the district and other stakeholders

  • Manages staff Leave schedules and time sheet reporting

  • Assists in preparation of activity budgets and expenses

    Education Requirements:

  • Bachelor’s degree in a finance related field

  • Additional training in accounting packages will be an advantage

    Required Experience and Skills:

  • A minimum of two years’ relevant work experience

  • Basic accounting and book keeping skills

  • Good secretarial skills, including advanced abilities in word-processing, spreadsheets,
    filing, and general computer use; knowledge of MS Excel, Word and other common software programs

  • Excellent communication and interpersonal skills; strong writing skills are essential

  • Ability to perform typing/word processing duties; knowledge of written communication formats and composition of such communications is crucial

  • Knowledge of general office practices and procedures particularly in filing, gathering
    and compiling information

  • The ability to consistently complete multiple requests in a timely fashion.

  • Ability to work independently and with minimal supervision

    How to Apply

  • For more information and job application details, see; Infectious Disease Institute Finance and Administrative Assistants Jobs in Uganda


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