IMC Somalia Logistics Intern Vacancies in Nairobi, Kenya

IMC Somalia Logistics Intern Vacancies in Nairobi, Kenya

International Medical Corps
Employment Opportunity:
  • Logistics Intern
    Location:
  • Nairobi

    International Medical Corps is a global, humanitarian, nonprofit organization dedicated to saving lives and relieving suffering through health care training and relief and development programs.

    International Medical Corps is a private, voluntary, nonpolitical, nonsectarian organization. Its mission is to improve the quality of life through health interventions and related activities that build local capacity in underserved communities worldwide.

    Job Purpose Summary:

  • The Logistics intern works under the supervision of the Logistics Coordinator.
  • S/He is responsible for facilitation of logistics, procurement and transportation activities.
  • The Logistics intern represents the organization to suppliers and the department to other staff members.
  • As such, s/he is expected to adopt a professional customer based attitude, promoting International Medical Corps and Logistics Department’s image.

    Core functions and Responsibilities:
  • In charge of assisting in the correct implementation of procurement guidelines, the Logistics intern will actively strive to keep apprised of International Medical Corps Logistics & Procurement procedures and guidelines.

    Procurement

  • Assist in executing duly approved purchase requests while following and documenting due International Medical Corps procurement process.
  • Provide practical feedback on turnaround time and procurement process.
  • Assist in updating regularly the Procurement Tracking Sheet.
  • Assist in document receipt of procured goods/services using GRNs/SRNs and delivery notes.
  • Ensure timely submission of payment requests to finance after delivery of goods and services.
  • In coordination with the Logistics team, the Logistics intern will carry out market analysis, screen and record suppliers through
  • Bridger Insight and other IMC and Donor guidelines.
  • Assist in maintain and updating vendor lists on quarterly basis
  • Assist in maintenance of contract and Blanket Purchase Agreement schedules for each contract including start/end date and payment schedules
  • Asset Management and Insurance
  • The logistics Intern will assist with asset management functions such as documentation of asset handovers and transfers.
  • Assist in facilitating insurance of newly procured assets as well as updating of the insurance and inventory lists.
  • Assist with physical verification exercises and flag for disposal, any damaged or obsolete assets.

    Fleet Management

  • Assist in managing, updating and tracking of vehicle maintenance schedule and ensuring that vehicles are repaired and in safe and efficient working order
  • Assist with vehicle movement documentation i.e. checks vehicle logs to ensure proper documentation of movement.
  • Assist to review and analyze fuel consumption records
    per vehicle, flag any concerns and take the necessary corrective actions.
  • Work with Transport Officer to ensure that vehicles are legally compliant and have all necessary legal documents.
  • Assist in Generating monthly fleet reports
    Assist in coordinating transport requests to ensure efficient use of scarce resources.

    Reporting

  • Work closely with the logistics coordinator to prepare Monthly and Quarterly logistics reports.
  • Compliance to all relevant International Medical Corps policies and procedures with respect to child protection, code of conduct, fraud, health and safety, equal opportunities and other relevant policies.
  • The duties and responsibilities listed are representative of the nature and level of work assigned and are not necessarily all-inclusive.

    Required
  • A degree in one of the following field or related: Business/Trade, Supply Chain, Management.
  • Knowledge of MS Excel and Word.
  • Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
  • Outstanding organizational and problem-solving skills, analytic & pragmatic.
  • Ability to cope with stressful situations and work with limited resources.
  • Profound cross-cultural awareness.
  • Excellent ability to handle multiple tasks and many administrative details in a fast paced and constantly changing environment.
  • Fluency in English, both written and spoken
  • It is our shared responsibility and obligation to prevent matters involving Sexual
  • Exploitation & Abuse, Trafficking in Persons, Child Safeguarding and any suggested violation to our Code of Conduct, which may involve Conflicts of Interest, Fraud, Corruption or Harassment.
  • If you see, hear or are made aware of any suggested activities then you have an obligation to report.
  • Please note that this is a national position.

    How to Apply:
  • IMC Somalia is inviting qualified candidates who meet the above requirements to send cover letter and CV to the following email address: somaliajobs@internationalmedicalcorps.org.
  • Please indicate the job title in the email subject line clearly.
  • Deadline for applications: 5th March 2019.
  • Only shortlisted applicants will be contacted for interview.
  • International Medical Corps is an equal opportunity employer

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