ILRI Executive Assistant Jobs in Kenya

ILRI Executive Assistant Jobs in Kenya



Executive Assistant II

Nairobi, Kenya Integrated Sciences programs
The International Livestock Research Institute (ILRI) seeks to recruit an Executive Assistant to support the Deputy Director General - Integrated Sciences to effectively and efficiently achieve in his role.

ILRI works to improve food and nutritional security and reduce poverty in developing countries through research for efficient, safe and sustainable use of livestock.

It is the only one of 15 CGIAR research centres dedicated entirely to animal agriculture research for the developing world. Co-hosted by Kenya and Ethiopia, it has regional or country offices and projects in East, South and Southeast Asia as well as Central, East, Southern and West Africa

Key responsibilities

Executive Management

  • Provide quality and high level confidential secretarial support

  • Facilitate effective utilization of the DDG’s time, through identifying priority matters

  • Assist the DDG with decision making through:

  • Conducting research on assigned topics, drawing on information from across the institute and elsewhere

  • Maintenance and retrieval of information

  • Initiating responses on urgent matters in his absence when appropriate

  • Drafting concise written information

  • Collation of information and preparation of reports for presentation by the DDG at Management and Board meetings

  • Efficient and timely dissemination of information across the unit and other units/programs in the institute

  • Following up on outstanding matters and providing feedback

    Administrative Support

  • Effective planning and coordination of meetings (from one-on-one meetings to large group meetings)

  • Provision of background information and pre-meeting documents

  • Take part in meetings and produce minutes/action points from each meeting

    Travel management

  • Arrange mission travel and accommodation for the DDG

  • Prepare travel expense reports

    Budget management

  • Prepare and monitor annual budget for the office of the DDG

    Project and initiative management

  • Manage or engage in projects/initiatives that are a top priority to the DDG

  • Engage in task
    forces solving a specific problem or create materials needed for the DDG’s activities

  • Manage small grants and consultancy contracts under the DDG’s budget

    Relationship management

  • Be the internal and external face of the DDG’s Office

  • Build effective communications and working relations with all relevant colleagues and other stakeholders

  • In addition, the post-holder will stay abreast of the work of ILRI in general and the Integrated Sciences Directorate in particular and have a full understanding of its core business and the DDG-IS’s role as well as having the flexibility to complete other duties as assigned

  • Perform any other related duties as may be assigned

    Requirements

  • Master’s degree in business, public administration, or a related degree

  • At least 5 years of experience in positions that is highly relevant to the Executive Assistant’s role

  • Demonstrate proficiency in using Microsoft Office Suite/Internet skills

  • Demonstrate ability to create and manipulate spread sheets and databases

  • Demonstrate working knowledge of office methods and practices including filing, proofreading, formatting and basic report

  • Flexibility to react to real time under very short deadlines

  • Strong intuition and ability to anticipate the DDG-IS’s needs and to develop actions and timelines even in the absence of explicit instructions

    Post location: The position will be based in Nairobi, Kenya


    How to Apply

    For more information and job application details, see; ILRI Executive Assistant Jobs in Kenya

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