ILRI Executive Assistant Jobs in Kenya

ILRI Executive Assistant Jobs in Kenya

  • The International Livestock Research Institute (ILRI) seeks to recruit an executive assistant to support the Deputy Director General – Integrated Sciences to effectively and efficiently achieve in his role.

  • ILRI works to improve food and nutritional security and reduce poverty in developing countries through research for efficient, safe and sustainable use of livestock.

  • It is the only one of 15 CGIAR research centres dedicated entirely to animal agriculture research for the developing world. Co-hosted by Kenya and Ethiopia, it has regional or country offices and projects in East, South and Southeast Asia as well as Central, East, Southern and West Africa.


    Executive Management

  • Provide quality and high level confidential secretarial support

  • Facilitate effective utilization of the DDG’s time, through identifying priority matters

  • Assist the DDG with decision making through:

  • Conducting research on assigned topics, drawing on information from across the institute and elsewhere

  • Maintenance and retrieval of information
    Initiating responses on urgent matters in his absence when appropriate

  • Drafting concise written information

  • Collation of information and preparation of reports for presentation by the DDG at IMC and Board meetings

  • Efficient and timely dissemination of information across the unit and other units/programs in the institute

  • Following up on outstanding matters and providing feedback

    Administrative Support

  • Effective planning and coordination of meetings (from one on one meetings to large group meetings such as IRMC)

  • Provision of background information and pre-meeting documents

  • Take part in meetings and produce minutes/action points from each meeting

    Travel Management

  • Arrange mission travel and accommodation for the DDG

  • Prepare travel expense reports

    Budget Management

  • Prepare and monitor annual budget for the office of the DDG

    Project and initiative management

  • Manage or engage
    in projects/initiatives that are a top priority to the DDG

  • Engage in task forces solving a specific problem or create materials needed for the DDG’s activities

  • Manage small grants and consultancy contracts under the DDG’s budget

    Relationship Management

  • Build effective communications and working relations with all relevant colleagues and other stakeholders

  • In addition the post-holder will stay abreast of the work of ILRI in general and the
  • Integrated Sciences Directorate in particular and have a full understanding of its core business and the DDG-IS’s role as well as having the flexibility to complete other duties as assigned.


  • Master’s degree in business, public administration, or a related degree

  • At least 5 years of experience in positions that is highly relevant to the Executive Assistant’s role

  • Demonstrate proficiency in using Microsoft Office Suite/Internet skills

  • Demonstrate ability to create and manipulate spread sheets and databases

  • Demonstrate working knowledge of office methods and practices including filing, proofreading, formatting and basic report

  • Flexibility to react to real time under very short deadlines

  • Strong intuition and ability to anticipate the DDG-IS’s needs and to develop actions and timelines even in the absence of explicit instructions

    How to Apply

    For more information and job application details, see; ILRI Executive Assistant Jobs in Kenya

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