ILRI Assistant to Project Manager Jobs in Kenya

ILRI Assistant to Project Manager Jobs in Kenya

The International Livestock Research Institute (ILRI) seeks to recruit an Assistant to Project Manager to provide project management support.

ILRI works to improve food and nutritional security and reduce poverty in developing countries through research for efficient, safe and sustainable use of livestock. It is the only one of 15 CGIAR Research Centres dedicated entirely to animal agriculture research for the developing world. Co-hosted by Kenya and Ethiopia, it has regional or country offices and projects in East, South and Southeast Asia as well as Central, East, Southern and West Africa. www.ilri.org

Responsibilities

Proposal Development

Support in tracking project proposal documentation, including logging all project documents in the OCS system.

Project Planning

Work closely with the rest of the project administration team and ILRI support units to ensure project procurement plans are in place to avoid delays in acquiring project consumables, consultants, staff etc as needed.

Project Execution

Inputting various project requests on the OCS system these includes procurements, RFPs, consultant requests, payment requests, raising various requisitions on the OCS system.

Assist in ensuring effective communication within administrative team

Gather inputs for the preparation of project reports

Arranging for fieldwork by ensuring all the logistics are in place; travel arrangements, accommodation, meeting venues ,etc.

Take minutes for all project meetings and share these in good time

Procurement support: Collating all RFQs, following up for quotations from procurement, Creating suppliers on the system, Raising Pos, and payment requests.

Field work support: work closely with Field assistant to arrange fieldwork by ensuring all the logistics are in place; travel arrangements, accommodation, meeting venues, Requisition of funds for Government perdiems and ensuring timely & accurate surrenders with all the support documents in place

Request funds for Fellows activities in

line with approved forecasts and coordinate the surrender of these funds, and assist in reviewing the receipts to support fellow expenses, putting these on OCS.

Consolidating all support documents for all expenses as per the monitoring meetings and reports. All these are put on one shared folder in a manner that is easy to link the support document with the expense.

Booking dummy flights and accommodation to facilitate Visa applications for various fellows/staff and eventually fully confirming these bookings depending on Visa outcomes

Support in partner support documentation consolidation

Project Closing

Create a list of electronic project documentation/repository including reports, approvals and any other relevant documentation for donor support documentation and archiving these as needed.

Coordinate knowledge sharing activities at the close of the project

Update and maintain all project databases and filing systems

Perform any other related duties as may be required

Requirements

Bachelor’s degree with a minimum of two years relevant experience

Or Diploma in relevant field with five years of relevant experience

Technical training in project management – desirable

Good understanding of methods, techniques and procedures

Effective administrative skills

Effective communication and writing skills

Experience in facilitating teamwork and collaboration across multiple functions

Experience working in an international organization

How to Apply

For more information and job application details, see; ILRI Assistant to Project Manager Jobs in Kenya

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