ILRI Administrative Associate ICT Jobs in Kenya

ILRI Administrative Associate ICT Jobs in Kenya

Key Responsibilities

  • Prepare schedules and activity plans for events, trainings, meetings and workshops including preparation of relevant material/documentation to ensure effective management of team activities
  • Organize travel, bookings, accommodation, airport transfers and visas and ensure that they comply with process and standards
  • Process the ICT staff requirements including office set up arrangements during onboarding and separation to ensure a seamless process
  • Serve as the first point of contact for service providers, suppliers, other partners and visitors, and coordinate actions and requests and follow through to ensure resolution
  • Maintain corporate accounts and manage the communication with services providers to ensure compliance with contract terms and conditions
  • Draft general correspondence and ICT communication material to inform staff on general ICT matters
  • Process payment requests and internal recharges for services offered such as printing, telephone, service fees, machine lease fees as per appropriate cost centres and update relevant stakeholders
  • Monitor and adjust ICT budget to ensure updated budget, and highlight any concerns or issues that require further discussion
  • With relevant stakeholders, identify and procure of goods and services for the smooth running of the department
  • Develop and
    maintain various filing systems and databases of loaned equipment logs, books, licences, contracts, sign-off documents for contracted services and projects
  • Set up and follow up on CIO’s appointments, attend to visitors, telephone calls, mail/parcels and other inquiries
  • Perform any other related duties as may be required


  • Bachelor’s degree or Diploma in ICT, business administration or relevant field
  • Two years of relevant experience with degree or five years relevant experience with a diploma
  • Knowledge of office management systems, techniques and procedures
  • Excellent planning and organization skills
  • Excellent oral and writing communication skills
  • Strong interpersonal and collaboration skills
  • Experience working in an international organization

    For more information and application details see;ILRI Administrative Associate ICT Jobs in Kenya

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