IJM Programme Associate Jobs in Uganda

IJM Programme Associate Jobs in Uganda


  • IJM is seeking a Programme Associate to provide support across its delivery of multiple donor funded programmes. These are focused on strengthening the capacity of justice service providers across Uganda to improve their response to instances of Violence Against Women (VAW), Violence Against Children (VAC) and Harmful Practices (HP).

    Summary of Key Functions:

  • Programme Management Support.

  • Administrative and Financial Management Support to the Programme team

  • Facilitation of Knowledge Building and Knowledge Sharing.

    Programme Management Support

  • Organize, compile and process information from donors, Regional Office, and programme team, as inputs to various databases and documents

  • Support in programme planning and design for activities with implementing partners, including contributing to the preparation of budgets, programme and work plans

  • Support the Programme Manager in the maintenance of programme tools including updating them on regular basis.

  • Provide support and guidance to field team and help in coordination of various field activities

  • Provide high-quality editing and formatting for program related documents intended for external audiences, including but not limited to communication materials and donor reports

  • Work closely with relevant Task Leads to improve information management processes

  • Ensure to maintain and update the program documentation archiving system in collaboration with Task leads and the programme Manager

  • Support program staff in organizing and managing workshops or trainings as required

  • Identify potential case studies or best practices that can be utilized by IJM

  • Prepare outreach content including digital stories, newsletters, factsheets etc.

  • Identify sources and gather and compile data and information for the preparation of documents, guidelines, speeches and position papers.

    Contribute to MERL reports on Programme implementation.

  • Take up any other responsibilities assigned by the Programme Manager

    Administrative and Financial Management Support to the Programme team

  • Support the Programme Team in the implementation of the control mechanisms for development projects through monitoring of budget preparation and modifications.

  • Prepare required budget revisions, revision of project award and project status, determination of unutilized funds, operational and financial close of a project

  • Provide necessary information for the audit of programmes/projects and support implementation of audit recommendations

  • Support the Programme team in the tracking and reporting on mobilized resources.

    Facilitation of Knowledge Building and Knowledge Sharing

  • Support synthesis of lessons learnt and best practices related to programme management

  • Support synthesis of lessons learned and best practices in programme finance

  • Sound contributions to knowledge networks and communities of practice

  • Support organization of training for the office staff and partners on programme and operations related issues.

  • Support IJM Communications teams in Development of Program Communications and Knowledge & Awareness material.

    Key working relationships:

  • Internal: Country Director, Director of Programs, Program Manager, MERL Coordinators, Senior Managers, field teams, Senior Manager Casework, Communications Lead

  • External: International and local partners, Donors, program beneficiaries.

    Impact of Results

  • The key results have an impact on the efficiency of IJM
    Programmes and success in implementation of programme strategies. Accurate analysis, data entry and presentation of information ensure proper programme implementation.

    Person specification:


  • Holder of a Masters Degree in Law, International Development, management, Education, Programme management, communications, journalism, social sciences, or related fields

  • Project management Training and Certification is highly desirable


  • At least 5 years’ experience in programme management and/or coordination

  • Experience in Program reporting is a plus

  • Strong organizational skills, ability to take initiative and solve problems/deliver results on time

  • Experience of establishing strong working relationships with colleagues within and from different organizations and cultures

  • Experience in communication, reporting, documentation, publication in relation to the NGO/Humanitarian sector is desirable

  • Experience working with large donors, like the UN, USAID, PEPFAR, EU and other Foundations is essential.

  • Familiarity with principles and current approaches to MERL in development programs using both quantitative and qualitative methods

  • Familiarity with the working of justice service providers within the formal and informal justice systems. Experience with justice service providers in Uganda is desirable.


  • Analytical skills

  • Problem solving

  • Ability to work in a multidisciplinary and multicultural environment

  • Strong team-building and motivational skills

  • Self-driven

  • Proficiency in computer skills and use of relevant software and other applications, e.g. word processing, spreadsheet, database, internet

  • Ability to liaise with line manager to ensure the effective management of workload

  • Ability to prioritise workload and deal with multiple requests and work activities at any given time.

  • Strong skills in writing and reviewing technical literature for reporting purposes


  • Preparation of quarterly programmatic reports for IJM and Donors

  • Contribution to and finalisations of Workplans and Donor Project budgets

  • Periodic program support to field implementation teams

  • Attend Donor related meetings

  • Make presentation at conferences and workshops

  • Review and update of monthly implementation plans (Financial & Programmatic)

    How to Apply

  • Interested candidates should email their Application, CV and statement of faith to

  • ugandarecruiting@ijm.org. Applications should reach us not later than 5:00pm on 13th November 2020.

    Only shortlisted Individuals shall be contacted.

  • **What is a statement of faith? A statement of faith should describe your Christian faith and how you see it as relevant to your involvement with IJM. The statement can either be incorporated into the cover letter or submitted as a separate document and should include, at a minimum, a description of your spiritual disciplines (prayer, study, etc.) and your current fellowship or place of worship.

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