IFRC Finance Analyst Jobs in Nairobi - Kenya

Background


The International Federation of Red Cross and Red Crescent Societies (IFRC) is the world's largest humanitarian organization, with 190 member National Societies.

As part of the International Red Cross and Red Crescent Movement, our work is guided by seven fundamental principles; humanity, impartiality, neutrality, independence, voluntary service, unity and universality.

Job Purpose

  • Finance Analyst is responsible for ensuring a high level of financial control by providing financial management support and advice to minimum four offices located in the Region, especially dealing with francophone countries.

    Job Duties and Responsibilities

    Internal Control and Risk Management

  • Screening through monthly original supporting documents and field returns from country office and feedback if there were any discrepancies or anomalies.
  • Carry out field missions to country office at least once or twice a year as pre-audit measure to ensure finance functions and controls are in place.
  • Review internal controls through the review of monthly financial documents, provide feedback to the country finance and head of office on control
    weaknesses identify top risks facing a country office and support the office to address the same.
  • Support country offices in conducting risk assessments
  • Advice country offices on how to conduct control self-assessment
  • Advice country heads and finance officers on financial controls
  • Review high risk transactions especially in areas touching on procurement and identify any areas of concern
  • Detect and highlight any suspicion of fraud and escalate to the Head of finance.

    Financial Reporting

  • Preparing the cash request analysis, reviewing the project management status report and highlighting issues to follow up.
  • Reviewing the cash requests from cluster and country offices including preparing the cash request analysis and ensuring adequacy of documents attached before onward transmission to Geneva
  • Perform control checks on monthly reports for cluster and country offices before monthly closure is done
  • Being the go-between person between Geneva and field offices in Africa on all finance related matters - all issues from the field touching on finance must be dealt with by the finance analyst before onward processing to Geneva
  • Coordinate the annual budgeting process for cluster and country offices before final consolidation and submission to Geneva. This includes coordinating the quarterly revisions before approval by the Secretary General (SG).
  • Validate all budgets Disaster response emergency fund (DREF, Emergency Appeal, Pledge, Staff) before submission to donors and/or Geneva.
  • Reviewing of supplementary services invoices before submission to Geneva (GVA) and eventually to donors.
  • Reviewing the project management status report and highlighting issues to follow up.
  • Monthly validation of donor and appeal financial reports for accuracy and compliance before submission to donors and publication on FedNet.

    Audit and Compliance

  • Ensure opening and maintaining the codes in APPLE by regular updating of project information and linking of codes.
  • Being the contact person for all audits e.g. KPMG audits, SIDA audits, ECHO audits, coordinating the audits, submission of documents and answering any audit queries raised.
  • Conducting budget-holder training on financial management, financial reporting, compliance, controls, KPI monitoring.
  • Review compliance to IFRC policies e.g. finance, contract, procurement, consultancy policies.
  • Highlight areas of non-compliance and advise country and cluster offices on the same including advising on action plans to address issues raised.
  • Share with internal and external auditors monthly controls feedback on a request basis and assist in identifying any control issues that need follow up.

    Financial Management

  • Ensure funds are transferred to delegation on time by communicating with Geneva
    Treasury.
  • Validating the accuracy of information on budget and PEAR ceiling before loading into the system.
  • Validating various agreements, contracts, MoU and staff request as per the contract matrix and authorisation procedure.
  • Support cluster and country finance teams to ensure proper financial management systems are in place.
  • Conduct financial analysis to support senior management in decision making e.g. analysis of financial impact of restructuring process and salary reviews.
  • Advisory role to operations staff and budget holders on finance matters.

    Monitoring

  • Monitor monthly closing of each country office by reviewing the balance sheets, checking the exception reports and validating the financial information
  • Monitoring the KPIs reflected on monthly financial report and following up with country finance staff to ensure adequate action is taken to minimise the risk or exposure.
  • If needed message will be escalated to project manager and head of office.
  • Monitoring and follow up of audit recommendations for the cluster and country offices under management.
  • Conducting monitoring visits to Cluster and Country offices

    Procurement

  • Highlight any procurement control gaps or anomalies noted
  • Assist regional logistics unit (RLU) in flagging procurements above CHF 50,000 in the region

    Staff Management

  • Monitor finance staff in cluster and countries to ensure tasks and functions are completed within acceptable levels of quality and compliance and escalate any issues identified to the Head of finance.
  • Provide technical advice in the recruitment and training finance staff to ensure tasks and functions are completed in a timely and efficient manner.
  • Provide technical appraisal on country finance staff performance.
  • Training new and old staff on financial &
    administrative procedures and policies.
  • Provide continuous guidance, advice and support to finance and administration staff in cluster and country offices.
  • Act for the Regional Head of finance and administration in his absence.

    Education

  • Master’s degree in Business Administration, Commerce, or any other relevant fields
  • Full professional accountancy qualification (CPA (K), ACCA, ACA)

    Experience

  • 7 years experience in financial management, accounting and audit and risks management.
  • Previous experience working for the Federation and/or National Society is an asset Knowledge, skills and languages
  • Experience in managing and developing financial teams
  • Practical knowledge of computers (Windows, spreadsheets, word processing, e-mail, Accounting and Financial software such as Sage, QuickBooks, etc.)
  • Experience in training financial and non-financial staff on financial matters
  • Experience in writing narrative and financial reports.

    Languages

  • Bilingual - Fluently spoken and written English and French

    Competencies and values

  • High degree of integrity, discretion and personal conduct
  • Flexible and adaptable to changing working conditions
  • Willing and able to travel whenever required for work purposes.
  • Self-motivated with good judgement and initiative
  • Advanced verbal and written communication skills

    Excellent interpersonal skills

  • High level of attention to detail
  • Able to prioritise and meet deadlines
  • Sensitive to cultural diversity
  • Excellent staff management skills

    How to apply

  • Interested candidates should apply online by 9th September, 2018

  • For more information and job application details, see; IFRC Finance Analyst Jobs in Nairobi - Kenya

    Find jobs in Kenya. Jobs - Kenya jobs. Search our career portal & find the latest Kenyan job positions, career opportunities & jobs in Kenya.

    Jobs in Kenya - banking jobs, IT jobs, accounting jobs, NGO jobs, business administration, ICT, UN jobs, procurement jobs, education jobs, hospital jobs, human resources jobs, engineering, teaching jobs, and other careers in Kenya.

    Find your dream job from 1000s of vacancies in Kenya posted and updated daily - click here!

  • Click here to post comments

    Join in and write your own page! It's easy to do. How? Simply click here to return to Jobs in Kenya.