IEBC Jobs in Kenya - Manager - Administration Vacancies

IEBC Jobs in Kenya - Manager - Administration Vacancies

Reporting to the Director Human Resource and Administration, the Manager Administration shall responsible on all matters pertaining to administration, security, buildings and fleet management.

Duties and Responsibilities

Supervising day-to-day operations of the administrative department and staff
members;

Developing, reviewing, and improving administrative systems, policies, and
procedures;

Plan and coordinate administrative procedures and systems and devise ways to
streamline processes.

Monitor inventory of office supplies and the purchasing of new material with
attention to budgetary constraints;

Overseeing the management of service contracts and service level agreements for
outsourced services falling under administration department;

Overseeing the process of acquiring new service providers related to all outsourced
services falling under administration department;

Coordinate the effective management of equipment and facilities including repair
and maintenance of buildings and other installations;

Develop fleet Management policies, strategies and work standards;

Coordinate the development and implementation of a fleet management system for
routine transportation requirements including maintenance, repair, fueling,
replacement, and disposal of vehicles;

Prepare annual budgets, periodic reports on operating costs and prepare fuel
consumption, re-fuelling records, maintenance and mileage reports for weekly,
monthly, quarterly and annual submission;

Direct fleet-related risk management training, such as safety and accident prevention
programs, and negotiate insurance matters;

Undertake security risk assessment and undertake appropriate responses/measures
to guarantee safety of staff and assets of the Commission;

Develop systems for periodic review of security management processes for
compliance and provide advice on control measures;

Provide accurate and timely reporting on security incidents and develop policies and
procedures for managing them.

Qualifications and Experience

Must have a minimum of Bachelor’s degree in Social Sciences from a recognized
university;

A master’s degree in Business Administration,

Transport/Fleet Management, Security
Management will be an added advantage;

Must have at least ten (10) years of working experience in Fleet Management and/or
Security Management, five (5) of which must have been served in a senior position;

Certification in Senior Management Course (SMC) from Kenya School of
Government will be an added advantage;

Must have good interpersonal and communication skills;

Experience in reporting and emergency response planning;

Must be a team player, good management and leadership skills;

Must be computer literate and possess good analytical skills;

Must be a person of undoubted integrity.

Security Clearance

All shortlisted applicants may be subjected by the Commission to a security clearance
by National Intelligence Service (NIS).

How to Apply

Interested and qualified candidates should apply online by 18th April 2019

Applications are strictly online.

Details, including job requirements are available on the Commission website, https://www.iebc.or.ke/iebcjobs

After completing online application, applicants are also required to submit hard copies
of application letters, detailed CVs, academic certificates, testimonials, and ID/Passport
to:

The Commission Secretary/CEO

Independent Electoral and Boundaries Commission,

15th floor Anniversary Towers,

P. O. Box 45371-00100,

Nairobi

Canvassing will lead to disqualification of any applicant.

For more information and job application details, see; IEBC Jobs in Kenya - Manager - Administration Vacancies

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