ICS - Programmes Coordinator Jobs in Kenya
ICS - Programmes Coordinator Jobs in KenyaPurpose of function To translate ICS strategy into action by managing program office, initiating and undertaking fundraising initiatives, organization marketing, networking with donors and other stakeholders at country and county level, developing projects , managing grants for partner CBOs and local NGOs and providing leadership and management at the program Office.
Roles and Responsibilities
Program Coordination and Implementation
Works with the team to develop short and long-term plans for the projects
Manage, supervise and control multiple project through project life cycle.
Implement assigned program activities as per approved plans
Monitors progress, ensures adherence and evaluates performance
Coordinates project activities with interrelated activities of other country programs, departments or staff to ensure optimum efficiency and compliance with appropriate policies, procedures and specifications
Reviews and prepares periodic reports, financial reports and records on project activities, progress, status or other special reports from management or outside agencies
Conducts first line evaluation of program effectiveness to develop improved methods, analyses results and recommends and/or takes appropriate action
Guides project actions by researching, developing writing and updating documents, practices, toolkits and guidelines
Collates lessons learnt, success factors and facilitates dissemination as necessary, including providing content to the Communication unit for the development of materials
Ensures that all projects documentation is updated and uploaded to organizational systems on a timely basis
Continuously update training and user guide information for tool and resourcing process.
Partner Planning and Reporting
Maintain partner relations and coordinates planning and reporting to ICS, based on stipulated timelines
Maintain project calendar and milestones.
Reviews the reports from partners, collates lessons learnt, success factors and facilitates dissemination as necessary including providing content to communication unit for the development of materials
Reviews partner progress and financial reports and highlights areas of concern vis-à-vis the performance indicators agreed upon
Maintains records of partner requests and/or complaints and makes follow ups to ensure they are addressed
Supports the responsible government officials in planning, coordinating quality, timely effective preventive and responses, development of quality child protection services
Maintains effective interface with government authorities and partners as well as broader network of stakeholders who can contribute to create and nurture safe environment for children
Networking, Fundraising and Resource Mobilization
Develops and maintains productive relationships with key individuals in relevant government ministries, civil society, counterpart institutions and NGOs, foreign and local NGO community, and other donors
Develops content for proposals, project concepts and communication materials for visibility and fundraising
Carries out research to identify potential resources to support implementation of ICS programs
Develops and implements strategies for mobilizing resources and raising funds for ICS projects and activities
Represents the organization in meetings, conferences and networks as assigned
Human Resource Management
Supervises project staff by articulating performance and behavioural expectations, displaying model behaviour, maintaining open lines of communication and being clear about roles and relationships
Organizes meetings on regular basis with designated staff to foster positive relationships
Supports staff in formulating performance objectives and indicators and conducts performance reviews
Supports staff in meeting desired performance deliverables
Supports development of staff by initiating mentorship and coaching processes
Coordinates recruitment of staff, community volunteers and deals with general HR issues.
Proactively identifies and resolves staff conflicts and concerns
Coordinates preparation and timely submission of the financial reports to management and donors
Scrutinizes funds requests by staff and partners and approves or recommends them as appropriate
At least 5 years proven programme experience (with at least 2 years at supervisory level)
Extensive understanding of development and programming trends globally and in Africa
Strong project management and administration experience
Solid understanding on planning, budgeting and project reporting
Strong interpersonal, communication and presentation skills
Able to manage self and, guide and lead employees to ensure appropriate programme management processes are being used
Basic degree in social sciences /development studies/ community development or related disciplines
How to Apply
If you are a professional with a passion to make a difference in children and young people’s lives, send your application letter and resume to
email@example.com. Deadline for submitting applications is 31st July 2020. Only shortlisted candidates will be contacted. Please indicate the position you are applying for as the subject of your email
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