ICRISAT Senior Accountant Jobs in Addis Ababa Ethiopia

ICRISAT Senior Accountant Jobs in Addis Ababa Ethiopia


The position:

The International Livestock Research Institute (ILRI) ILRI seeks to recruit Senior Accountant to Work with the Deputy Finance Manager at ICRISAT HQ in providing efficient quality service in the field of finance and accounting.

The Accountant will provide efficient and quality service in the field of finance and accounting in accordance with International Financial Reporting Standards (IFRS), ICRISAT Financial policies and Standard Operating Procedures (SOPs).

General:

The International Crops Research Institute for the Semi-Arid Tropics (ICRISAT) is an international organization, one of the 15 CGIAR centres, which conducts agricultural research for rural development in drought-prone of Africa and Asia, headquartered in Patancheru (Hyderabad, Telangana, India) with several regional centers (Bamako (Mali), Nairobi (Kenya)) and country offices, including in Addis Ababa, Ethiopia.

ICRISAT adopts integrated genetic and natural resources management as its overarching research strategy to improve productivity and enhance resilience of dryland systems.

ICRISAT-Ethiopia works with national partners on availing technologies to dry land farmers and agro-pastoralists, enhancing technology utilization, linking farmers to markets, and strengthening the national capacity.

Main duties & responsibilities

Financial report preparation

  • Prepare monthly account detail and relevant schedules and present to the Research Finance Manager for review
  • Prepare aging reports and initiate action for balances outstanding for more than a month
    Prepare statement of accounts for suppliers and make follow up on the timely analysis, invoice matching and allocation of open items by liaising with the accountants
  • Follow-up the analysis and allocation of partners accounts by liaising with PMOs and program accountants
  • Assist budget holders, PMOs and program accounts during the preparation of project and donor financial reports
  • Registration of incoming invoice (Accounts Payable and advance) in Sun System 6 as per the guidelines

    Staff account follow-up

  • Follow up if staff accounts are analysed and allocation of open items is performed appropriately by liaising with the accountants
  • Generate aging of staff accounts and initiate action for balances outstanding for more than a month
  • Prepare statement of staff accounts and for accounts with long outstanding balance e-mail to staff and budget holders for prompt settlement
  • Analyse staff personal account and send statement of accounts on a monthly basis

    Disbursements

  • Verify the payments requests received do have sufficient/appropriate supporting evidence are mathematically correct, compliance to policy and procedures BH approval
  • Record transactions accurately in the Sun system
  • Process payments within 4 days after the receipt of the request
  • Record the completion of the request in outlook task

    Travel and work advance processing and liquidation

  • Verify the travel authorization submitted is correct, approved and comply with ILRI / ICRISAT travel policy requirements
  • Prepare advance payments within 4 days after the receipt of the travel authorization
  • Analyse staff accounts for the project allocated
  • Process advance liquidation or expense recording within 5 days after the receipt of the original invoices and relevant documents by verifying the
    supporting documents presented are appropriate, sufficient and in line with ILRI’s / ICRISAT’s travel policy

    Petty cash management

  • Verify the summary and the supporting documents presented for petty cash replenishment are sufficient and appropriate
  • Replenish petty cash within 4 days after the receipt of the petty cash summary report and supporting documents
  • Conduct periodic petty cash verification through quarterly cash count and reconciliation

    Additional Responsibilities

  • Ensure the availability of enough cash at the bank and liaise with HQ for transfer of operating cash to ICRISAT Addis office
  • Prepare monthly bank reconciliation and pass the necessary adjusting entries
  • Review monthly charges from ILRI, assign proper account and budget codes, prepare and send the monthly posting summaries to Nairobi
    Check and verify Travel advances and Travel Expenses Claims/Accountability as per the relevant travel policy
  • Register Partnership advance liquidation per the financial reports and prevailing guideline
  • Registering Vehicle Mileage recharges in posting summaries on timely manner
  • Liaise with Regional Office for ESA in Nairobi, ICRISAT HQ and ILRI regarding financial and accounting related matters;
  • Assist with the facilitation of annual/external audits including donor audits
    Perform other duties as requested

    Minimum Requirements:

    Education:

  • BA Degree in Accounting, Finance or related fields.
  • MBA degree in Accounting or Finance or any Accounting Qualifications such as ACCA, CPA is a plus

    Experience:
  • BA degree plus 5 years’ experience or MBA degree plus 2 years’ experience in accounting
    Work experience at least in part in a Non-Governmental Organization or an international organization

    Skills:
  • Must be an IT literate in use of Microsoft packages and conversant with ERP application software such as Suns systems 6 or Agresso Business World used for financial management
  • Duty Station: Addis Ababa, Ethiopia
  • Grade: 2D

    Terms of Application
  • This is a Nationally Recruited Staff (NRS) position, initial appointment is for three years with the possibility of renewal, contingent upon individual performance and the availability of funding.
  • The ILRI remuneration package for nationally recruited staff in Ethiopia includes very competitive salary and benefits such as life and medical insurance, offshore pension plan, etc.
  • The ILRI campus is set in a secure, attractive campus on the outskirts of Addis Ababa.
  • Dining and sports facilities are located on site.
  • The ILRI campus is set in a secure, attractive campus with dining and sports facilities.

    How to Apply
  • Applicants should provide a cover letter and curriculum vitae; names and addresses (including telephone and email) of three referees who are knowledgeable about the candidate’s professional qualifications and work experience to be included in the curriculum vitae.
  • The position and reference number: REF: SA/47/18 should be clearly indicated in the subject line of the cover letter.
  • For more information and job application details, see; ICRISAT Senior Accountant Jobs in Addis Ababa Ethiopia
  • Interested candidates should apply online by 27 December 2018
  • To find more about ICRISAT, visit our Website at www.icrisat.org.
  • Suitably qualified women are particularly encouraged to apply.

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