ICRAF Geo science Lab Administrative Officer Kenya Jobs

The World Agroforestry Centre (ICRAF) is a center of scientific excellence that harnesses the benefits of trees for people

and the environment.


Leveraging the world’s largest repository of agroforestry science and information, we develop knowledge practices, for farmers’ fields to the global sphere, to ensure food security and environmental sustainability.


ICRAF’s headquarters are based in Nairobi, Kenya, and we operate six regional programmes in Sub-Saharan Africa, Asia
and Latin America.


Our vision is an equitable world where all people have viable livelihoods supported by healthy and productive landscapes.


Our mission is to harness the multiple benefits trees provide for agriculture, livelihoods, resilience and the future of our planet, from farmers’ fields through to continental scales. ICRAF is the only institution conducting globally significant agroforestry research in and for all the developing tropics.


Knowledge produced by ICRAF allows governments, development agencies, and farmers to use the power of trees to make farming livelihoods more environmentally, socially and economically sustainable at scales.


The Administrative Officer will be responsible for supporting all administrative responsibilities within the Geoscience Lab.


Duties and Responsibilities:


Finance Adminstration

  • Provide inputs into the units’ annual plans of work and budget (POWB).
  • Budget management/control of financial flows of the project, constantly monitoring expenses and cash flow
    (final balance and budget analysis).

    Project Administration

  • Work with various units, FSU, Contracts and Grants, Partnership and Legal office to assist with processing of Memoranda of Understanding/Letters of Agreement/Partner Agreements and other contractual matters.
  • Contribute to developing and managing programme work plans and timelines and updating as required on SharePoint for adjustments to priorities and focus.
  • To act as the focal point for the unit, handling internal enquiries for information, questions and queries.
  • Regular engagement with principal investigators or other Scientists to ensure projects remain on track and managing deliverables.
  • Provide logistics and administrative support required for project monitoring and evaluation of project activities.
  • Organize workshops, meetings, events and take minutes of meetings. Prepare and monitor travel cash advance requests for missions to Kenya and abroad.
  • Liaise with research administrative staff and science managers at relevant institutions, securing the necessary inputs into the reporting process and project management.

    General Administration

  • Oversee the procurement of office and scientific
    equipment supplies and maintain the units’ assets portfolios.
  • Liaise with HR on staff and consultancy contract matters, Provide administrative and logistical support to Unit staff, students, consultants and temporary staff.
  • Work closely with protocol office to process visas, customs clearance letters for project staff.
  • Ensure that unit project documents are filed and archived.
  • Identify and mitigate potential risks within the Geoscience Lab, particularly related to project operations and finance.
  • Any other related duties and/or general project administrative support and support to scientists in the team.


    Required Qualification:


  • At least three (3) years’ experience in project management or finance in an international organisation
  • Bachelor of Business Administration/Social Degree or relevant degree.
  • Certified Public Accountant (CPA-K) certificate will be an added advantage
  • Ability to develop budgets and manage finances
  • Highly organized, effective planning and multi-tasking skills with a positive attitude and strong administrative service orientation.
  • Ability to work in a multi-cultural environment
  • Strong interpersonal skills
  • Good understanding of project management


    Terms of offer:


    We offer a collegial, diverse and gender-sensitive working environment, and we encourage applications from qualified women. This position is remunerated on local Terms. The appointment will be for an initial period of three (3) years, subject to a six (6) months’ probation period.


    How to apply:


    Interested candidates who meet the above qualifications and experience should email their CVs and cover letter to [email protected], not later than 06 July 2018. Please attach your cover letter and
    CV/Resume (as one document – labelled with your First Name and Last Name) with the positions title as the subject line of the email. Only short-listed applicants meeting the above requirements will be contacted.


    For more information and job application details, see; ICRAF Geo science Lab Administrative Officer Kenya Jobs


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