ICRAF Finance Officer - EC Regreening Project Kenya Jobs

About our organization

The World Agroforestry Centre (ICRAF) is a center of scientific excellence that harnesses the benefits of trees for people and the environment.

Leveraging the world’s largest repository of agroforestry science and information, we develop knowledge practices, for farmers’ fields to the global sphere, to ensure food security and
environmental sustainability.

ICRAF’s headquarters are based in Nairobi, Kenya, and we operate six regional programmes in Sub-Saharan Africa,Asia and Latin America.

Our vision is an equitable world where all people have viable livelihoods supported by healthy and productive landscapes.

Our mission is to harness the multiple benefits trees provide for agriculture,livelihoods, resilience and the future of our planet, from farmers’ fields through to continental scales.

ICRAF is the only institution conducting globally significant agroforestry research in and for all the developing tropics.

Knowledge produced by ICRAF allows governments, development agencies, and farmers to use the power of trees to make farming livelihoods more
environmentally, socially and economically sustainable at scales.

The Position

  • Regreening Africa is a dynamic and ambitious project, funded by the European Commission, implemented by a consortium of international research and development NGOs, in eight countries across East and West Africa.
  • The finance officer will be the primary point of contact for financial matters relating to the project.
  • This includes budgeting, grant accounting, financial reporting, project auditing, etc., while ensuring compliance to EC/EU and ICRAF rules and regulations.
  • This individual will provide support to the project including ICRAF component leaders,
    ICRAF regional and country teams and iNGOs reporting to ICRAF, to ensure all terms and conditions of the grant are met.
  • The candidate will have excellent financial, analytical, grant administration and interpersonal skills.

    Duties and Responsibilities

    Financial Reporting and Accountability under the EC grant

  • Liaising with the project manager and the senior finance officer on budget preparations ensuring they are as per the grant requirements
  • Preparation of monthly, quarterly and annual budgets vs actual expenditures for component leaders, ICRAF countries and/or regions under the EC project for review by the project manager and the senior finance officer
  • Prepare and process budget data necessary for budget adjustments as approved by the project manager and senior finance officer ensuring compliance to grant agreements
  • Participate in budget forecasting for the life of the project, by providing technical support in development of grant budgets that comply with EC requirements
  • Ensure project expenditures are aligned with project activities and all budgets are approved by the project manager before charge codes are issued
  • Post budgets in Agresso Web (OCS) in a timely manner and as per ICRAF guidelines as well as approved budget movements
  • Review regional and/or country financial documents regularly to ascertain the level of internal controls in the financial process.
  • Contribute towards the effort of creating awareness to project implementing staff/partners on EC grant regulations through meetings and monitoring

    Donor Reporting and compliance

  • Preparation of donor financial reports that comply with donor requirements and ensure timeliness and accuracy
  • Preparation of monthly, the project status, showing the up to date expenses, grant receipts, burn rates by components and countries (i.e. overspent project and underspent components) etc.
  • Coordinate internal and external audit by ICRAF and EC auditors and respond to internal audit reports
  • Ensure EC grant finance issues picked during the audit and recommendations thereof are implemented within 90 days and providing the Project Manager/Finance Manager with a quarterly report on the status.

    Financial management of partners

  • Reviewing
    and ensuring iNGOS partners are adhering to EC grant requirements including regular financial supervision of budgets and expenditures of grant recipients.
  • Follow up with partners to ensure timely and error free financial reporting.
  • Timely disbursement of funds to sub-grantees.
  • Prompt liquidation of sub-grantees financial reports in ICRAF’s financial system.
  • Undertake field visits as necessary to ensure financial reports can be linked to the programmatic reports
  • Thorough review of sub-grantees submitted financial reports including payment vouchers and giving feedback on performance, areas of improvement and expectations in terms of sub-grantee financial performance

    Other Duties

  • Provide financial oversight pertaining to all EC project related expenses in procurements, onboarding of new staff, operations, travels, and any other sector, to ensure they adhere to financial requirements by ICRAF and the donor.
  • Take reasonable care of own occupational health and safety and that of others as obliged by ICRAF’s Safety Policy; and cooperate with ICRAF in complying with requirements under any statutory health and safety provisions of relevant Country laws.
  • Identify, report and take action to mitigate potential risks within own work area
  • Any other duties as assigned by the supervisor

    Required Academic / Professional Qualifications & Experience:

  • Bachelor’s Degree in Finance/Accounting or related field.
  • CPA (K) or ACCA accredited.
  • Previous experience and detailed knowledge of financial managing of EU grants is mandatory.
  • Experience in financial management of a multi-country and multi-partner grants is mandatory.
  • Advanced excel and high analytical skills.
  • Experience with an ERP system, working knowledge of Agresso Web will be an added advantage
  • Working knowledge of French will be an added advantage.
  • Training/capacity building experience on financial aspects is preferred.
  • Minimum of 8 years’ experience in an NGO, financially managing an EU grant involving more than one country and more than one partner.

    Required Skills and Competencies:

  • Very good analytical skills.
  • Keen and attentive to details.
  • Excellent communication skills.
  • Good understanding of budgeting and financial management procedures.
  • Proficiency in MS office suite and on-line share/collaborative platforms.
  • Excellent interpersonal skills, demonstrated ability to work effectively in a multicultural team.
  • Ability to prioritize tasks and manage multiple activities with attention to detail and meeting tight deadlines under pressure.
  • Strong self-starter with initiative to identify opportunities and take appropriate action

    Working Environment

  • Office-based at ICRAF HQ in Nairobi with some travel to the field.

    Terms of offer:

  • We offer a collegial, diverse and gender-sensitive working environment, and we encourage applications from qualified women.
  • This position is remunerated on local terms. The appointment will be for an initial period of three
    (3) years, subject to a six (6) months’ probation period.

    How to apply

  • complete the application form online and attach your cover letter and CV/Resume (as one document – labelled with your First Name and Last Name).
  • Applications will be considered until 10th September 2018. Please note that only short-listed applicants meeting the above requirements will be contacted.

  • For more information and job application details, see; ICRAF Finance Officer - EC Regreening Project Kenya Jobs

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