Human Resource & Admin Officer Jobs in Nairobi

Human Resource & Admin Officer Jobs in Nairobi


Our client, based in Nairobi is looking for a Human Resource & Admin Officer.

The role holder shall be in charge of the human resource function and co-ordinate the operations and activities of the Administration unit.

Key Result Areas / Responsibilities

  • Advising the management on matters related to human resource management;
  • Implementation and interpretation of the approved human resource and administrative policies, procedures and standards;
  • Documentation and management of all staff records and ensuring they are complete, accurate, securely well-kept and up to date;
  • Ensure staff conduct and discipline is maintained in all the departments /units and ensure fast conclusion of staff disciplinary cases in collaboration with the CEO/MD;
  • Staff Payroll administration; preparation, adjustment, review and approving staff remuneration payments on monthly basis;
  • Approving staff leave applications and payment of leave allowance;
  • Assisting the CEO with administrative duties in the company;
  • Human Resource Planning for all staff to ensure that they are optimally engaged;
  • Co-ordinate staff recruitment & selection, orientation & placement to respective departments;
  • Conducting staff background checks and follow up to ensure receipt of responses to reference checks from referees of new hires before they fall due for confirmation.
  • Prepare confirmation letters for staff due for confirmation after expiry of their probation period as well as those being confirmed into new appointments.
  • Manage staff training & development through conducting staff training needs assessment and recommending relevant training for all staff;
  • Staff Performance Management through implementation of the current performance management system and coordinating performance appraisals;
  • In charge of staff motivation and ensure effective & efficient Communication among members of staff, staff Welfare and Safety & Health;
  • Co-ordinate and advice the management on best available options when matters industrial relations issues arise;
  • Promote a positive image of the company by promoting the ethos and values;
  • Carry out any other lawful
    duties as may be assigned from time to time.

    Skills and Competencies

    The ideal candidate should have;

  • Strong character -constantly reminding moral and ethical obligations to employees.
  • Mediator: Playing the role of a peacemaker during disputes, conflicts between staff members.
  • Problem Solver: Solving problems of overall human resource management and long-term organizational planning.
  • Management of Manpower Resources: Broadly concerned with leadership both in the group and individual relationships and labour-management relations.
  • Ability to formulate, implement and monitor HR Policies and Procedures.
  • Excellent organisational, communication and interpersonal skills.
  • Extensive experience in performance management and reporting.
  • Unquestionable Integrity and strong ethical standards.
  • Confidentiality when dealing with sensitive personal information.
  • Proficient in Microsoft office suite.

    Qualifications and Experience

    The candidate should possess the following qualifications

  • A university degree in Human Resource Management or a degree in Business Related field from a recognized university.
  • Diploma in Human Resource Management /Advanced Certificate in Human Resource Management from KNEC, IHRM, KIM or ABE.
  • Minimum 5 years’ relevant HR experience with 1-2 years in Management.
  • Must be a member of Institute of Human Resource Management ( IHRM )

    How to apply;

  • If you meet the above criteria and are interested in making a meaningful career move, please forward your CV in confidence via placement.esquire@gmail.com.
  • Kindly indicate your current and expected salary in your application or CV.
  • Do Not Attach Certificates and Testimonials.
  • Closing date for applications is Thursday 31st January 2019.

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