HOT Finance Sr. Associate Jobs in Kenya

HOT Finance Sr. Associate Jobs in Kenya

About HOT

  • Humanitarian OpenStreetMap Team (HOT) is a US-based NGO and global community of thousands of volunteers working together to use maps and open data for humanitarian response and the Sustainable Development Goals. As the world’s preeminent participatory mapping NGO, HOT has fostered a global mapping community composed of more 270,000 people with ground operations in eight countries.

  • HOT supports the growth of open mapping communities worldwide. When a major disaster strikes anywhere in the world, HOT rallies this global network to create the maps and data that enable responders to reach those in need. HOT works closely with humanitarian and development partners including USAID, the Red Cross, Médecins Sans Frontières, World Bank, and UN OCHA, among others.

  • In 2020 the work of the HOT community was recognized by TED’s Audacious Project, a collaborative philanthropic initiative that serves as a springboard for social impact on a grand scale, leading to an exciting new phase of growth.

  • HOT is expanding its activities: opening four regional hubs and scaling up its support to local mapping communities with the audacious goal of mapping an area home to one billion people in 94 countries at high risk of disasters or experiencing poverty - mapping with communities before they are in crisis.

    About the Open Mapping Hub-Eastern & Southern Africa (ESA-Hub)

  • The goal of the hub is to foster social innovation and entrepreneurship within the OpenStreetMap Ecosystem in the region in order to improve the lives of communities in a real and significant way; create diverse, vibrant and sustainable Open Mapping Communities and organizations in the region; ensure human capacity development on OpenStreetMap Skills in the region and enhance collaboration between OpenStreetMap Contributors and data users across government, humanitarian and development agencies in the region. We work in 23 countries across the Eastern & Southern Africa region.

    About the Role

  • The ESA Finance Associate is a full-time position reporting to the Regional Director and Regional Finance Manager. The Eastern & Southern Africa Hub is looking for someone with substantial experience in financial management and controls, supporting field operations and deployment of efficient and cost-effective financial operations, policies, procedures and processes.

  • The position is based in Nairobi, Kenya with travel to Regional Hub priority countries approximately 10-15% of the time.


    Financial Controls

  • In consultation with the Regional Finance Manager (RFM), ensure HOT and Hub Finance and Procurement
    policies are adhered to and implemented in a standardized manner

  • Conduct periodic field/country visits.

  • In close collaboration with Country Finance Managers, facilitate month end closing of accounting books and review of balance sheet items.


  • On a case to case basis, support the RFM in consolidating and drafting Hub Monthly Financial Reports.

  • Conduct initial reviews of all grantee Financial Reports.

    Operations and Administrative Support

  • Provide reviews on Purchase Requests, Bid Analysis, Purchase Orders, and Procurement Plans and payments to ensure completeness, budget availability and compliance to HOT Policies/ Procedures & Donor Regulations.

    Capacity Building and Sub Grants Management & Support

  • Facilitate training/workshops with staff and regional awardees.

  • Reviewing monthly financial reports and facilitating payments to awardees.

    Other Financial Milestones:

  • Assist in Annual Budgeting Processes and provide monthly budget support to hub managers

  • Contribute to the development, review and revision of Hub Financial Policies and SOPs.

  • Responsible for the initial review of funds transfer requests from countries/programs,

  • In coordinations with the RFO, conduct risk assessments on grantees and programs and update the risk register on a regular basis.

  • Key resource in filling (Soft and Hard Copies) for both HOT and Grantee financial records.


  • Nairobi Based, with ability to travel within the Eastern & Southern Africa Region

  • Bachelor’s degree (B.S.) in Accounting (Graduate level degree in Finance and/or CPA certification a plus)

  • At Least 3-4 years of professional experience in an equivalent position, preferably in the region (Eastern and Southern Africa).

  • Experience working with remote and virtual teams.

  • Experience training finance and non finance staff on finance and procurement processes.

  • Experience managing audit processes.

  • Experience in donor budgeting and reporting.

  • Experience in working with a diverse range of institutional donors, especially USAID/UN Agencies and many others.

  • Excellent excel skills.

  • Excellent oral and written English / Communication skills.

  • Familiarity with accounting software, preferably Quickbooks.

  • Flexible, honest and reliable.

    How to Apply

  • For more information and job application details, see; HOT Finance Sr. Associate Jobs in Kenya

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