HIV-TB Study Administrative Assistant Jobs at Kenyatta National Hospital

HIV-TB Study Administrative Assistant Jobs at Kenyatta National Hospital

The Office of Research and Program at Kenyatta National Hospital in collaboration with the University of Washington is seeking to fill the following position.

Position:

  • Administrative Assistant
    Location:
  • Kenyatta National Hospital
    Reporting to:
  • Study Administrator and Principal Investigator

    Roles and Responsibilities
  • Prepare payroll for the project staff, follow through the payment and submit statutory deductions to relevant bodies.
  • Implement financial and administrative policies as established by KNH and Various donor partners
  • Follow Payment vouchers and other accounting documents through KNH finance department to ensure they are paid in time are properly described, filed and stored safely.
  • Ensures that petty cash is available and its management is according to the set guidelines and cash counts are done from time to time.
  • Maintain a well updated asset register for all the project and ensure all assets are properly labeled and recorded in the asset register.
  • Prepare and maintain records of correspondence with institutional review boards, ethical review committees, donors and collaborators.
  • Coordinate and make arrangements for venues for meetings and training sessions.
  • Coordinating and reporting progress of the study administrative activities.
  • Maintain personnel files i.e. CVs, appointment letters, contracts, leave records etc.
  • Ensuring staff paychecks are processed on time, as well as preparation
    and payment of locum salaries and benefits.
  • Procuring of office, lab and clinic supplies.
  • Keeping supplier records and maintaining the supply reorder levels.
  • Other duties as they may be assigned by the administrator.

    Qualifications:
  • Applicant should be a holder of Diploma in project management/ Business management or a related field.
  • At least 3 months experience in administration position
  • Proficient in the use of Ms excel
  • Ability to work with minimal supervision
  • Strong analytical, organizational, written, and verbal communication skills

    How to Apply

    Applications must include the following:

  • Apply online to complete our online application form
  • Complete CV with 2 referees indicating their telephone contacts and email contacts
  • Must attach all the relevant certificates and testimonials
  • If qualified for the above post, please send your CV to the email hivtbstudy1@gmail.com by Close of Business 19th August 2019

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