Henry Jackson Foundation Medical Research International Program Assistant, Community Services Jobs in Tanzania

Henry Jackson Foundation Medical Research International Program Assistant, Community Services Jobs in Tanzania


Summary Job Purpose

  • The Program Assistant is responsible for providing general administrative, logistical, and clerical support functions in order to ensure that program services are provided in an effective and efficient manner.

  • S/he will assist the Clinical Services Department with coordinating non-training activity registrations, action tracking, handling all notetaking and record-keeping duties, including handling incoming correspondences, sorting and forwarding to the AD or Chief of Party (COP) or for distribution to the entire team.

  • Provide general support on a variety of activities including obtaining research or documents, tracking clearances for Department documentation and letters, and providing general support across a range of activities in the Department. .

    Job Duties and responsibilities

    • Organizes project files including tracking clearances and signatures on letters for Department documentation

    • Supports meeting management for in-person and online meetings (invitations, confirmation of space and participants, etc.)

    • Supports biometric registration of participants at non-training activities of the Department

    • Obtains documents, reports, etc. as requested

    • Conducts basic research activities, including review of literature, research, etc.

    • Requests and controls for Department stationery and tools

    • Prepares written project documents,
    templates, and tools

    • Performs other duties as assigned

    Requirements

    • Diploma-level certificate in Health-related field, Communications, or Social Sciences; Bachelor’s preferred

    • Minimum of three (3) years of specialized (PEPFAR) work experience; work with an International NGO is preferred

    • Demonstrated ability to coordinate administrative and logistical support activities

    • Prior experience as a program coordinator preferred

    • Excellent verbal and written communication skills

    • Working knowledge of Microsoft software (Excel, Word, PowerPoint), Google platforms (Docs, Sheets, Drive, Calendar), and WhatsApp

    • Knowledge of customer care service principles and practices.

    How to Apply

  • Cover letters and resumes should be sent by mail through post/EMS/DHL/ or any reliable Courier to the
    Human Resources and Administration Manager,
    P.O. Box 6396, Mbeya or
    sent through e-mail to recruitment@wrp.or.tz

    Note

  • To be considered, applicants must put the TITLE OF THE JOB in the SUBJECT LINE. “CVs should not include any reference to marital status, birthplace, or tribal or religious affiliations.

  • Any CVs containing this information will not be considered for employment”.

  • Applications that are hand-delivered will not be accepted.

  • The deadline for submitting the application is August 31st , 2020.

  • HJFMRI is an equal opportunity employer; women are highly encouraged to apply.

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