HelpAge International Assistant Admin/Finance Officer Jobs in Addis Ababa - Ethiopia

HelpAge International Assistant Admin/Finance Officer Jobs in Addis Ababa - Ethiopia


Category:

  • Accounting and Finance Location: Gambela

    Career Level:

  • Mid Level ( 2+ - 5 years experience)

    Employment Type:

  • Full time

    Salary:

  • As per the organization scale

    Job Description

    Vacancy Ref No:

  • HAI/Prog/030/18

    Grade:

  • C

    Department:

  • Programme - support

    Contract:

  • 1 year fixed term (with possibility of extension)

    Responsible To:

  • Finance, HR and Admin Officer

    Relations with Others: Reports and is accountable to Finance, HR and Admin Officer, liaison and close working relationships with other Finance and Programme staffs.

    Background

    HelpAge International (www.helpage.org) is the secretariat to the HelpAge Global Network, which brings together a wide range of organisations and individuals working together to ensure that older people lead dignified, active, healthy and secure lives. HelpAge International’s secretariat is based in London, UK but works in 41 countries across the world.

    HelpAge has been operating in Ethiopia since 1992 and has been engaged on thematic sectors including social protection, health and wellbeing, emergency response and capacity building of partners.

    HelpAge International is responding to the needs of south Sudanese refugees’ influx with special focus on specific needs of older people and PWDs in Gambella region.

    The integrated refugee response intervention includes Health, Nutrition, Livelihoods, protection of older people and person with disabilities and capacity building of humanitarian actors to ensure inclusion of older people and their specific needs in the overall refugee response and essential service delivery interventions.

    The specific projects are implemented with full engagement of older people and other persons with specific needs in refugee camps and in close consultation and coordination with ARRA, UNHCR, RaDO and other humanitarian actors currently involved in various sectors of refugee responses.

    Overall purpose of the Job:

  • The Assistant Admin/Finance Officer, working closely with the project staffs, Finance, HR and Support Services staff at country office, is responsible for cash management, documentation and making authorized payments.
  • Assistant Finance/Admin Officer, the incumbent will collaborate with the project team in the field and head office staffs and provides a comprehensive and effective financial, administrative service to the Ethiopia field office and HQ. The Finance and Administration Assistant will assist the project office and Head office team in ensuring that Ethiopia office is provided and well supported in all areas of
    Finance & administration, contributing to the work efficiency of the organization. She/he will provide technical support and play a leading role in promoting and representing HelpAge’s humanitarian programme and principles to key internal and external audiences.

    Specific Responsibilities

    Finance

  • Ensure the availability of adequate petty cash as per the limit stated in the financial guidelines of Help Age.
  • Prepare payment vouchers and effect payment as approved by the responsible person designated;
  • Make sure that vouchers are checked and approved by responsible person before effecting the payments;
  • Handle payments and receipts and processes according to the established rules and procedures;
  • Travel to field and facilitate and effect payments
  • Keep complete and accurate documentation
  • Record the day to day transactions on Cash Book and submit to Finance, HR and Admin Officer

    Administration:

  • Handle in receiving and Issuing store goods/items
  • Assist and support Finance, HR and Admin officer on administration issues.

    Job Requirements

    Person Specification

  • University degree in accounting with at least 4 years of experience or equivalent experience for holding Diploma
  • Experience of cash handling
  • Experience in administrative activities in a busy office environment and compiling monthly information.
  • Excellent communication skills in both written and oral English, Amharic language
  • Ability to manage filing systems quickly and systematically
  • Use of excel, word processing, email is a requirement

    Desirable

  • Experience in Non-governmental organizations (NGOs) in Ethiopia is an advantage.
  • Knowledge of relief, rehabilitation and development issues

    How to Apply

    Application procedure:

  • First Download the summary format and fill out the required information carefully.
  • Indicate the vacancy reference No. and the post you are applying in subject line.
  • Then attach the following;

    Summary format

  • summary format.xlsx
  • Current CV (not more than 4 pages) including three (3) professional referees
  • One page - cover letter highlighting job knowledge, qualification and experience.
  • Female meeting the minimum qualification and experience are encouraged to apply.
  • NB: Non-compliance to the above procedures will lead to instant rejection.
  • We are interested in how your skills, knowledge and experience indicate your ability to carry out the duties and responsibilities of the position.

    How to Apply

  • Interested applicants who meet the minimum requirements are required to submit their non-returnable application together with the summary format to: HelpAge International, P.O.Box 3384, Addis Abeba OR by email address: hr.eth@helpage.org Apply by 6th January, 2019


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