HEKS Finance Assistant Jobs in Ethiopia

HEKS Finance Assistant Jobs in Ethiopia

Job Description


  • Verify correctness of cost/expense documents and ensure that payment requests are supported by source documents and required authorizations are in place.

  • S/he shall also be responsible to effect all payment requests on time.

  • Responsible for accurate and timely posting of all financial transactions and ensures the application of proper accounting controls and uniformity with financial regulations, rules, policies and procedures.

  • Ensure adherence of financial transactions of the financial policies and procedures, donor terms and conditions and Government policies.

  • Ensures statutory tax obligations (VAT, withholding and employee income tax and others) are timely and accurately settled.

  • Prepare monthly payroll and payroll related transfers and make sure all the payroll related transactions posted on time.

  • Assist the FAM in preparation of documentation for the audit and that the audit is carried out in a timely fashion, as well as the implementation of the audit recommendation.

  • Assist the Finance and Admin. Manager in Donor and statutory Audit process.

  • Ensures all expenditures comply with requirements of the Swiss Church Aid/ HEKS Field Financial and Administration Guidelines (FFAG) and all local legal requirements and obligations (such as tax, social security, etc.).

  • Prepare cash payment vouchers and ensure that all cash transactions are fully and properly documented and filed according to Swiss Church Aid/ HEKS procedures

  • Collect bank advices, bank statements, and other bank correspondences

  • Assists and support program personnel in relation to handling financial aspects of program activities both field & country office
    Issue and keep in custody, supplier’s cheques and to ensure that cheques are only handed over to authorized agents upon proper identification and submission of adequate supporting

  • Timely remanding payees and /or initiating departments with regard to payments

  • Perform any other related task as may be assigned.


  • As required, provide procurement support to the Swiss Church Aid/ HEKS Country and Field Office.

  • Ensures proper and up-to-date forms and procedures are used and followed.

  • Has a full understanding of Swiss Church Aid/ HEKS procurement policies and formats.

  • Supports procurement process in collecting Quotations, and proforma invoices from suppliers whenever delegated. Distribute invitation to tenders and bid documents

  • Assist the Procurement process and opening of bids and quotations.

  • Maintain proper procurement files (photocopy of all transaction documents).

  • Other duties as assigned.

    Working with partner

  • Maintain an appropriate filing system for the project documents (proposals, narrative reports, and financial reports) to accommodate all aspects of the Swiss Church Aid/ HEKS work.

  • Ensure that POs’ financial reports are checked, problems identified and communicated back to POs for correction/clarification and reported to Finance and admin. manager.

  • Maintain and update contact details of partners

    Job Requirements

    Minimum Skills and Qualifications

  • Diploma/University Degree in Finance and Accounting and/or Management and Business related fields.

  • Two or more years of experience for Diploma and One or more years of experience for University Degree.

  • Proven experience in finance

  • Strong computer skills in MS Office programs

  • Strong organizational skills as well as attention to detail

  • Excellent oral and written English skills

  • Excellent communication, organisational, and human interaction skills

    How to Apply

  • Interested and qualified candidates can apply by sending letter of application and updated CV only through


  • Deadline for application: September 18, 2020

  • Only short-listed applications will be contacted. No phone calls are allowed!

  • Qualified Female applicants are encouraged to apply

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