Head of Supply Chain Jobs in Kenya
Head of Supply Chain Jobs in Kenya
Job SummaryThis role provides overall leadership and management of the Supply Chain department across the country and all field offices.
PurposeThis role provides overall leadership and management of the Supply Chain department across the country and all field offices.
This role is in charge of strengthening systems and procedures of the Supply Chain function in Save the Children (SCI) Kenya and Madagascar also Shared Procurement Services Unit sitting in Nairobi.
The role is in charge of the Supply chain team in Nairobi and is technical referent for all Supply Chain Staff and functions at field locations including Madagascar.
Additionally, the role assists the Director of Programs Operations, International Procurement Unit and other members of the senior management team in ensuring the application of and adherence to all relevant SCI policies; provides technical lead in managing risks linked to supply chain management.
In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.
Key Areas of AccountabilityStrategic Management Provide leadership and oversight on all technical areas of the Supply Chain function
Support all projects design activities, ensuring that all risks linked to supply chain management are identified and mitigated.
Ensures adequate resourcing for the supply chain functions including the needed human resources.
Work with the regional procurement lead to support all international procurements through the shared procurement services.
Ensure that SCI global, regional, local policies, best practices, minimum standards and donors requirements are effectively integrated into all supply chain systems.
Provide information and training for key stakeholders to understand how best to collaborate with SCI Supply Chain function.
Act as Country Focal point for any Supply Chain transformation initiative linked to processes and systems improvement.
Escalate to Operations Director all critical issues, risks, and potential problems that might have impact on SCI operations, reputations and anything that could affect the ultimate goal of SCI Kenya.
Ensure that supply chain data produced at country office are good quality, on time, and are suitable for analysis and decision-making.
He/she also ensures a constant monitoring of relevant KPIs and develop action plan for improvements.
He/she provides relevant information and data to Regional office and engage in discussions over improvement of performance.
Team / Department Management
Oversee the development and reinforcement of SCI Supply Chain structure
Improving accountability through the establishment of clear reporting lines
Procurement Management
Ensure that SCI procurement policies and procedures are in place and applied consistently throughout all stages.
He/she sets performance targets for any Procurement function that are measurable and are tracked regularly
Ensure that Procurement Function consolidates and updates regularly all procurement plans, procurement needs.
Ensure that other departments are familiar with and follow the SCI procurement policies and procedures, with a special focus on Budget Holders.
Ensure full adoption of SCI Procurement Operating Model to be business as usual in Kenya CO.
Promote transparency and fairness in all procurement processes
Ensure that SCI suppliers are aware and fully understand all SCI policies and comply.
Maintain an effective international procurement system that is well coordinated with the Regional Procurement Lead.
Oversee stock management
Oversee maintenance of warehouses and stocks.
Lead all Stock Inventory activities.
Ensure coordination with Finance over any stock-related financial management aspects.
Ensure coordination with project managers in developing distribution plans to minimise the stock holding.
Keep the Total Inventory Management system (TIM) up to date.
Ensure appropriate management of in-kind donations with donor/SCI compliance.
Fleet Management
Implement fleet management system in line with SCI policies and procedures.
Perform fleet assessment to make sure that at any time, the most updated information is available.
Ensure that there is a planning system for movements
Ensure staff are sensitized, trained and held accountable on the safe use of vehicles.
Ensure that there is a safe, efficient and effective fleet maintenance system
Ensure that fuel management is
safe, theft-proof and transparent, by monitoring consumptions.
Ensure that drivers are meeting SCI standards.
Assets Management
Maintain an updated and complete asset register
Work with IT colleagues to manage all IT assets and equipment and ensure that there is a strict protection of SCI data.
Perform regular asset verification checks and inform management any variance and improvement
Lead Asset disposal activities
Program and Field Teams Support
Support Risk management activities at proposal design and implementation,
Support for any new project proposal or grant the development of a quality procurement plan.
Help coordinate distributions of humanitarian assistance, goods, and supplies as required.
Liaise with program teams as required to ensure the audit trail from purchase through distribution meets SCI and donor standards.
Ensure that all Supply Chain staff have a technical lead and ensure a strict control of the supply chain operations in field locations
Relations / Matrix Management
Implement effective communication systems between the International procurement, Capital and field offices support desks.
Provide technical support and support accountability systems for all units
Ensure accountability and donor compliance with respect to project implementation and operational support.
Ensure that the operations structure is equipped to implement programs effectively, efficiently and accountably.
Prepare quality reports for supply chain in a timely manner and shared with stakeholders.
Link with Regional Supply Chain lead for regular updates and support.
Contract Duration: 2 years
Number of Vacancies: 1
Work Location: Nairobi
Qualifications and Experience
Essential
At least 7 years of experience in senior level supply chain management including both development and humanitarian contexts.
At least 5 years of experience in supply chain management in INGOs and/or complex /large scale programmes in humanitarian emergency response environments;
Proven experience in all technical areas of logistics and supply chain
Experience in managing complex sub-contracting activities.
Experience in strategic thinking and planning with respect to strengthening existing logistical systems.
Experience in managing supply chain teams especially centralised structure, including senior roles at managerial level.
Experienced in team development and capacity building.
Ability to synthesize and analyse complex information quickly and clearly and make informed decisions.
Ability to build positive relationships with a wide range of people, both internally and externally, and across departments and programmes.
Excellent capacity for planning, management and coordination skills
Strong communication skills in English.
Professional supply chain qualification from recognised institution and Membership of a professional body i.e. KISM and CIPS.
Knowledge of computers, especially MS Word MS Excel, PowerPoint and MS Outlook software.
Understanding and commitment to the goals, values and principles of Save the Children.
Cultural sensitivity.
Experience of working within a complex and matrix organisation structure.
Excellent training, facilitation, and team building skills. Innovative and creative approach to problem solving.
Ability and willingness to dramatically change work practices and hours, in the event of emergencies
Commitment to Save the Children’s aims, values and principles including willingness to abide by and enforce the Child Safeguarding policy.
Desirable
Experience in specific areas of supply chain, system rollout out (ERP) or process automation.
Strong analytical skills, and capacity to make analysis and provide key data-based inputs to country office management team
We are working towards three breakthroughs in how the world treats children by 2030:
No child dies from preventable causes before their 5th birthday
All children learn from a quality basic education and that,
Violence against children is no longer tolerated
Application Deadline: 28th October 2022
How to Apply
For more information and job application details, see: Head of Supply Chain Jobs in Kenya
Find daily jobs in Kenya. Jobs - Kenya jobs. Search our career portal & find the latest Kenyan job positions, career opportunities & jobs in Kenya.
Jobs in Kenya - banking jobs, IT jobs, accounting jobs, NGO jobs, business administration, ICT, UN jobs, procurement jobs, education jobs, hospital jobs, human resources jobs, engineering, teaching jobs, and other careers in Kenya.
Find your dream job from 1000s of vacancies in Kenya posted and updated daily - click here!
