Hand in Hand Eastern Africa Data Protection Policy for Employee Data Jobs in Tanzania

Hand in Hand Eastern Africa Data Protection Policy for Employee Data Jobs in Tanzania

In 2016, THET was awarded a grant from Comic Relief to support the Tanzanian Ministry of Health, Community Development, Gender, Elderly and Children (MoHCDGEC) to train and roll out the first formal cadre of paid Community Health Workers (CHWs) under the current Building National Training Capacity to Implement the Community Based Health Programme Strategic Plan (2015 – 2020).

For the last three years, we have implemented a multi-level approach: supporting the capacity development of ten health training institutes and system strengthening at the district and regional level. We have advocated for and supported policy development at the national level and its implementation at regional and district level.

Through our presence in MoHCDGEC taskforces and technical working groups we have supported curriculum development, recruitment and retention, development of supervision tools and planning and budgeting of CHWs.

This has resulted in the training of over 1300 formal community health workers, the capacity development of 174 district and health managers on community-based health programmes, and development of policy guidelines including the scheme of service and the review of the CHW curriculum to harmonise it to the needs of communities.

Data protection legislation regulates the way in which certain data about yourself (received as part of applying for employment with the Tropical Health & Education Trust (THET), both in paper and electronic form is used and held.

The following statement describes the type of data that the THET keeps about job applicants and the purpose for which it is kept and your rights under the GDPR related to data processed about you, should you apply to work for the THET. This applies whether your application is received direct by the THET or via an agency.


  • Processing at the recruitment stage includes the collection, storage, retrieval, alteration, disclosure or destruction of data. The kind of data that the THET will process includes:

  • Interview details including notes of interviewers, dates and times
  • Candidate’s work history
  • Qualifications and experience relevant to the role
  • Ethnic origin (for monitoring purposes only)
  • Disabilities (for monitoring and adjustments only)
  • Date of birth (for post-employment health checks
    and adjustments advice only)
  • Contact details, including addresses, phone numbers and other contact details including historical address records for staff vetting and ID verification
  • Criminal records (only where relevant to role and where legally permitted)
  • Court judgements and directorships (only where relevant to role and where legally permitted)
  • References provided by previous employers and personal or educational referees
  • National Insurance number
  • Rights to work information for example copies of passports, ID cards, residence permits
  • Documents to confirm identity and address for example the above and utility bills, bank statements

    Applicant and employee data

    The data the THET holds may be held and processed to meet the THET’s legal responsibilities and also for the purposes of management and administration of an offer of employment, ascertaining suitability for employment, to comply with equal opportunity, immigration and money laundering legislation and, from time to time, the need to disclose data it holds about you to relevant third parties (or example where legally obliged to do so by HM Revenue and Customs, UK Border or other public authority, or where requested to do so by yourself for the purpose of giving a reference).

    In some cases, the THET will use automated profiling methods to analyse the above data, including against standard industry benchmarks, but will not use such methods as the sole basis for any related decision making.

    In some cases the THET may also hold sensitive data, as defined by the legislation, about you. This could be information about health, criminal convictions and financial debts and directorships.

    Your rights under the GDPR also include the following:

  • The right to rectification
  • Right to erasure (sometimes known as the right to be forgotten)
  • Right to restrict processing
  • Right to data portability
  • Right to object
  • Rights in relation to automated decision making and profiling

    How to Apply

    Interested individual consultants or a team of consultants should submit a cover letter, CV/s and detailed work plan and budget to Godwin.Kabalika@thet.org and linnet.griffith-jones@thet.org no later than 5th July 2019. Submissions will be assessed on a rolling basis.

    For more information and job application details, see; Hand in Hand Eastern Africa Data Protection Policy for Employee Data Jobs in Tanzania

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