HaC Project Coordinator & Fielf Office Teamleader Jobs in South Sudan

Organization Help a Child (HaC) is a Christian International NGO specialized in community development with its headquarters in the Netherlands and operating in South Sudan for more than ten (10) years.

Position

Project Coordinator & Field Team Leader oversees the program of Help a child South Sudan Wau office

Duties and Responsibilities

Main features

The Project Coordinator & Field office Team Leader performs a key program implementation role in our organization.

She/he is responsible for leading projects teams in planning and executing the project and provide support to the Country Program Director as well.

The project coordinator & Team Leader oversees the project team and ensure proper budget utilization, monitoring the expenditure.

He/she ensures compliance to the policies and the overall operational quality of the projects.

He/she leads the team in conducting reflection meetings with key stakeholders, ensures transparency, integrity and accountability to the team.

He/she leads and support the team in the development of quality reports and adheres to the deadlines

Result areas

Coordinate and manage projects/programs intervention and engagement with stakeholders

▪ Coordinate closely with HaC child development & protection, PMEL & HaC SSD coordinator, ECD, Youth and work and psychosocial experts in the Netherlands office on project activities and work plan.

▪ Play leadership role as field office security focal point person; support and encourage the team in conducting regular weekly and monthly security review

▪ Ensure that project team adhere to the established program implementation and monitoring processes

▪ Perform ad hoc analyses as requested by the Country Program Director (CPD) on programmatic interventions

▪ Regularly participate in inter-agency protection meetings (protection and education cluster, child-protection and education sub-cluster, gender-based violence sub-cluster, and relevant task forces, etc.);

▪ Strengthen colleagues and partner capacities on HaC Child Safeguarding and integrity Policies, HaC protection policy, and international protection standards and tools; all other humanitarian related principles such as DO NO HARM (DNH)

▪ He/she play key role in building psychosocial support, education and protection portfolio in the country

▪ Inspire and encourage field staff in enhancing their skills and capacity

▪ Engage the project/program team in resource mobilisation

Ensure appropriate management and utilization of project/program funds by following right procedures and guidelines

▪ Develop and align quarterly and monthly plans to the actual budget required for project/program implementation

▪ Ensure staff understand and follow organization policies and procedures guiding the operation

▪ Review project/program expenditure and seek financial report where necessary

▪ Participate effective in project/program development and budgeting

▪ Ensure regular tracking of project progress including expenditure

▪ Review or approve plans and payments

]Result: Project/program and finance management steps and processes are followed that contributed to quality program delivery]

Ensure supervision and implementation of MEAL and reporting

▪ Monitor project/program implementation by conducting regular reflection meetings

▪ Strengthening regular quality reporting, play key role in the development of bi annual and annual reports.

▪ Encourage documentation and stories development and sharing

▪ Work with the team in identifying capacity gaps and conduct trainings

▪ Make follow up and monitor the work of partners including timely quality reporting

▪ Lead and participate in the development of appropriate M&E tools including implementation of Feedback Mechanisms in different locations

▪ Support project/program team in planning and executing regular reflection meetings

▪ Develop and share monitoring and reflection meetings reports regularly

Result: Program quality, effectiveness, organizational branding and accountability enhanced

Promote conducive and protective environment for the team to engage and deliver program effectively

▪ Support project/ program staff in the development and review

of plans

▪ Review project/program team plans and performance

▪ Strengthen transparency and accountability among the team members and partners

▪ Encourage innovation among the team members and partners

▪ Build strong working relationship with key players and collaborators e.g. the line ministries

▪ Conduct and update security plan regular

▪ Promote good team spirit

Results: Staff performance and accountability strengthened in the field location.

Knowledge and skills

Minimum of “Licence” Degree in psychology, social sciences, development studies, education, gender and/ or women’s studies or other related field or management and coordination working experience.

Master’s degree will be an added value in the above mentioned areas.

He/she has good knowledge of core humanitarian standards, 9 principles including Do No Harm (DNH) principle

He/she has proven experience in concept and proposal development

Experience with innovation

He / she has strong experience and good skills in community mobilization and engagement

Strong analytical and problem solving skills, and leadership and interpersonal skills;

Excellent communication, organizational and time management skills;

Excellent knowledge and experience in MS Office packages, especially Excel

Minimum of 3 - 5 years' experience in project/program coordination, project management and leadership with INGO or NNGO.

High level of professional integrity

Good command of English and fluent in any South Sudan local language (Juba Arabic)

Full support of the vision, mission and Christian core values of HaC

Competencies

Integrity

Maintain generally accepted and social ethical standards in activities that have to do with the position

Takes responsibility for own actions.

Indicates things that are expected of him / her are not in accordance with his or her personal standards or organizational standards.

Sticking to standards and values, even when this could lead to disadvantage, tension or conflicts.

Does what he / she says, keeps promises and appointments.

Respects and protects confidential information entrusted to him / her.

Informs customers, employees or public about the extent to which one may expect problems or setbacks.

Does not abuse power or prior knowledge.

Provides information on his / her opinion on business ethics, safety and the environment.

Cooperation

Actively contributing to joint results, even when the subject involved is not of immediate personal interest. Sharing information and knowledge with others.

Ready to collaborate with other disciplines or organizational units.

Appreciate information and knowledge sharing

Encourages team work and enhancement of working relationships.

Is willing to make concessions to get a step ahead as a group.

Initiates collaboration between different groups to achieve a joint result.

Customer orientation

Investigating the wishes and interests of (internal customers and reacting accordingly.

Anticipating the interests of customers. Giving high priority to service preparedness and client satisfaction.

Analyzes short and long term financial needs and gaps of the partners

Proposes the partner that best fits his current and future needs.

Discusses (unwise) choices from the partner and makes improvements.

Investigates the satisfaction and further needs of the partners after delivery of the services community

Networking

Building relationships and networks that prove to be useful in achieving goals.

Making effective use of informal networks to get things done.

Encourages colleagues and partners to maintain and expand their internal and external contacts, and makes suggestions.

Brings internal relationships / networks into contact with external relationships / networks.

Asks friends to collaborate in making contacts with potential relationships and / or networks.

Uses own network for the purpose of achieving goals of others.

Uses the relationships from the own network to realize goals of the own organizational unit.

How to Apply

For more information and job application details, see; HaC Project Coordinator & Fielf Office Teamleader Jobs in South Sudan

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