Gruppo per le Relazioni Transculturali Country Operations Coordinator Jobs in Kenya
Gruppo per le Relazioni Transculturali Country Operations Coordinator Jobs in Kenya; GRT is seeking a proactive and reliable Country Operations Coordinator to support the day-to-day coordination and operational follow-up of its Kenya programme.The position ensures strong in-country coordination, continuity of activities, operational follow-up, and communication with donors, teams, partners, consultants, authorities, suppliers, and service providers.
Strategic oversight, donor engagement, programme direction, procurement oversight, compliance supervision, and key operational management functions remain under GRT HQ.
The Country Operations Coordinator supports implementation and coordination of country-level activities and serves as the main in-country focal point for operational continuity, logistical coordination, and procurement follow-up.
Purpose of the Position
Support effective implementation of GRT activities in Kenya by ensuring timely operational coordination, procurement and logistical follow-up, stakeholder communication, and day-to-day implementation support.
Facilitate coordination, ensure operational continuity, support communication between different actors, and address practical implementation challenges under HQ guidance.
Key Responsibilities
Programme Implementation, Reporting, and Activity Support
Support programme teams in implementation and follow-up of project activities.
Monitor activity timelines, schedules, deliverables, and follow-up actions.
Coordinate logistical and operational support for trainings, workshops, meetings, field visits, assessments, and project activities.
Support communication with consultants, field teams, partners, and service providers.
Coordinate collection and consolidation of operational updates and data for reporting.
Prepare and submit internal and donor reporting inputs.
Monitor progress, deadlines, deliverables, and pending action points.
Coordinate project proposals and concept notes preparation.
Oversee organisation, quality control, and maintenance of programme documentation.
Operations, Logistics, and Procurement Coordination
Support day-to-day operational coordination of GRT activities in Kenya.
Coordinate office-related administrative and logistical arrangements.
Support travel arrangements, accommodation, logistics, and field movement planning.
Coordinate procurement follow-up with suppliers, service providers, and consultants.
Support procurement processes and purchasing follow-up with HQ and finance teams.
Prepare and maintain procurement documentation in compliance with procedures.
Supervise filing and maintenance of operational and administrative documentation.
Monitor operational and logistical issues and escalate challenges to
Regional Management.
Support operational planning and coordination with programme and finance teams.
Liaison and Stakeholder Coordination
Participate in meetings with donors, partners, authorities, and stakeholders as delegated.
Provide operational updates to donors and external stakeholders when required.
Maintain professional relationships with donors, partners, consultants, and service providers.
Represent GRT in operational and coordination discussions in line with organisational guidance.
Internal Communication and Organisational Support
Facilitate communication between field teams, consultants, management, finance staff, suppliers, and partners.
Support coordination of meetings, schedules, action points, and follow-up tasks.
Ensure timely sharing of operational information with GRT HQ.
Promote professional conduct and adherence to safeguarding, standards, and policies.
Maintain confidentiality and professionalism in handling organisational information.
Required Qualifications & Experience
Bachelor’s degree in Project Management, International Relations, Development Studies, Business Administration, Social Sciences, Procurement, Logistics, or related field.
Minimum 5 years of relevant professional experience in NGOs, INGOs, or humanitarian/development organisations.
Experience in operations, administration, procurement support, logistics, coordination, or programme support roles.
Familiarity with donor-funded projects and NGO operational environments.
Experience supporting procurement, supplier coordination, logistics, or purchasing processes.
Experience engaging with institutional stakeholders, partners, consultants, suppliers, or coordination platforms.
Strong organisational, coordination, and communication skills.
Ability to manage multiple priorities and work independently.
Strong problem-solving and follow-up skills.
Excellent written and spoken English and Italian required.
Desirable Skills
Familiarity with NGO operational environments in Kenya.
Expertise in Mental Health and Psychosocial Support, Gender-based Violence, Child Protection, or Forced Migrations.
Understanding of donor-funded operational and procurement compliance environments.
Understanding of safeguarding and protection principles.
Experience working in multicultural and multidisciplinary environments.
Strong interpersonal and relationship-management skills.
Sense of humor.
How to Apply
Interested applicants should submit their CV and a cover letter (maximum one page) to operation.nairobi@grtitalia.org by Thursday, 11 June 2026, clearly indicating “Application - Country
Operations Coordinator” in the subject line. Applications will be reviewed on a rolling basis, and only shortlisted candidates will be contacted.
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