Gruppo per le Relazioni Transculturali Country Operation Officer Jobs in Kenya
Gruppo per le Relazioni Transculturali Country Operation Officer Jobs in Kenya; The position provides in-country support for operational coordination, administrative follow-up, logistical arrangements, and internal/external communications.Strategic oversight, programme management, donor engagement, procurement oversight, compliance supervision, and key operational management functions remain under HQ.
The incumbent contributes to ensuring smooth day-to-day coordination and implementation support at country level.
The role is designed as a practical support and coordination function working in close collaboration with remote management.
Purpose of the Position
Support effective implementation of GRT’s activities in Kenya through administrative, logistical, and coordination support functions.
Ensure timely follow-up on operational tasks, support communication and coordination between different actors, and assist in organising activities and field operations under HQ guidance.
Key Responsibilities
Operations, Logistics, and Procurement Support
Support day-to-day operational coordination of GRT’s activities in Kenya.
Assist in coordinating office-related administrative and logistical arrangements.
Support travel arrangements, accommodation, logistics coordination, field assessment activities, and field movement planning.
Support procurement operational purchasing processes and procurement-related follow-up with suppliers, consultants, service providers, and logistics actors under HQ guidance.
Assist in preparing, filing, and maintaining procurement and operational documentation.
Support monitoring of deliveries, logistical arrangements, and operational service provision.
Escalate operational, logistical, or procurement-related challenges to HQ in a timely manner.
Programme Implementation and Reporting Support
Support programme teams in organisation and implementation of project activities.
Assist with logistical, operational, and administrative preparations for trainings, workshops, meetings, field visits, and programme activities.
Support communication and practical coordination with consultants, field teams, suppliers, and operational partners.
Assist in collecting activity updates, attendance lists, supporting documents, and implementation-related information.
Prepare operational information and documents required for internal and donor reporting processes.
Assist in tracking schedules, activity calendars, and pending operational tasks.
Actively participate in field assessments and project proposal/concept notes preparation as directed.
Coordination and Stakeholder Support
Participate in operational meetings, coordination discussions, and stakeholder engagements as delegated by HQ.
Maintain professional communication with partners, consultants, suppliers, service providers, and operational stakeholders.
Support coordination and follow-up with external stakeholders on operational and implementation-related matters.
Assist in organising meetings, workshops, trainings, donor visits, and field activities.
Support external communication and operational representation in line with organisational guidance.
Internal Coordination and Organisational Support
Facilitate communication and coordination between field teams, consultants, suppliers, operational partners, and HQ.
Support coordination of meetings, schedules, follow-up actions, and operational tasks.
Ensure timely sharing of operational information and updates with HQ.
Promote professional conduct and adherence to safeguarding, organisational standards, procurement procedures, and internal policies.
Maintain confidentiality and professionalism in handling organisational and operational information.
Required Qualifications & Experience
Diploma or Bachelor’s degree in Business Administration, Project Management, Development Studies, International Relations, Social Sciences, or related field.
Minimum 2 years of relevant professional experience in NGOs, INGOs, administration, coordination, logistics, or programme support roles.
Strong organisational and administrative skills.
Ability to manage multiple tasks and follow up effectively on pending actions.
Good communication and interpersonal skills.
Ability to work independently and as part of a team.
Excellent written and spoken Italian and English required.
Desirable Skills
Familiarity with NGO operational environments in Kenya.
Expertise in Mental Health and Psychosocial Support, Gender-based Violence, Child Protection, or Forced Migrations.
Experience supporting logistics, administration, or implementation follow-up.
Basic understanding of donor-funded project environments.
Experience working in multicultural settings.
Good problem-solving and organisational skills.
Sense of humor.
How to Apply
Interested applicants should submit their CV and a cover letter (maximum half a page) to operation.nairobi@grtitalia.org by Thursday, 11 June 2026, clearly indicating “Application - Country Operations Officer” in the subject line. Applications will be reviewed on a rolling basis, and only shortlisted candidates will be contacted.
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