GOK Procurement Specialist Jobs

GOK Procurement Specialist Jobs

The Government of Kenya (GOK) in conjunction with the World Bank (International Development Association — IDA) is implementing a five-year Infrastructure Finance and Public Private Partnerships Project (IFPPP) whose overall development objective is to increase private investment in the Kenyan infrastructure market by improving the enabling environment to generate a pipeline of bankable PPP projects.

The IFPPP Project is being implemented through the Project Implementation Unit (PIU).

The Project Implementation Unit (PIU) is looking for highly motivated Kenyans, for a period of one (1) year renewable based on performance, to fill the position of:

Procurement Specialist
Ref: IFPPP/PIU/PS/2018-19

The main objective of the Procurement Specialist's assignment is to provide the requisite procurement advice and support to the PIU to enable it carry out its mandate to provide project management support.

The Procurement Specialist is expected to perform the following tasks:

  • Be responsible for carrying out procurement functions under the PIU on behalf of the National Treasury in accordance with the procedures specified in the Development Credit Agreement between the Republic of Kenya and the IDA:
  • Prepare an overall procurement plan for all the goods and services to be purchased under the Project, specifying allocation of tasks and responsibilities at each stage of the procurement process:
  • Update the Project Procurement Plan regularly and submit to the World Bank for review and approval;
  • Ensure that procurement is done in accordance with the provisions of the Development Credit Agreement and with IDA's Guidelines and regulations for Procurement as well as within the Government of Kenya's procurement guidelines.
  • Verify that all proposed purchases are eligible for financing under the Credit and confirm the appropriate method to procure goods and services for each contract.
  • Assist procuring entities in all aspects of procurement, including preparation of technical specifications (Terms of Reference) for the goods and services, bidding documents, bid advertisements:
  • Assemble committees with the participation of representatives from the National Treasury and procuring entities for the opening and evaluation of bids for purchase of goods and services, Expressions of Interest and Requests for Proposals, as well as contract negotiations and awards:
  • Prepare evaluation reports, contract negotiation minutes, draft contracts.
  • Monitor and supervise the contract implementation, including issues of claims and disputes, compensation events.
  • Undertake procurement in close collaboration with the procuring entities.
  • Ensure the publication of bid notices, request for expression of interests and award notices in the national market and UNDB.
  • Ensure the timely execution of contracts for consultants' services and the purchase of goods and equipment and supervise the implementation of contracts including pre-shipment inspections (including any test, if necessary), inland transportation, delivery, acceptance
    and storage.
  • Verify payments due under procurement contracts and help prepare applications for withdrawals from the Credit.
  • Prepare and submit quarterly and annual progress reports on status of procurement under the Project to the Project Manager for inclusion in the PIU's project implementation progress reports.
  • Ensure proper documentation and filing system in the PIU.
  • Participate in procurement training courses, if necessary, and ensure that the PIU adopts and adheres to any relevant changes in procurement procedures and guidelines, introduced by the GoK and/or the World Bank.
  • Identify indicators of fraud, collusion and other unethical practices in procurement/selection process;
  • Ensure procurement, contract management and related complaints are properly handled.
  • Assist with other project management responsibilities as identified by the Project Manager

    Qualifications,Skills and Experience:
  • A minimum degree in procurement, economics, finance, public administration, law or any other relevant field.
  • Post graduate studies and/or relevant professional qualifications will be an added advantage.
  • At least 5-year working experience in public procurement, in projects financed by the World Bank and international financial organizations.
  • Demonstrated knowledge of international organizations/agencies' and GoK public procurement regulations and procedures.
  • Specialized training on procurement in line with the World Bank rules would be an advantage.
  • Computer proficiency (Windows. MS Office, MS Project, and other relevant software packages);
  • Ability to communicate effectively, prepare, negotiate, analyze, elaborate and present reports;
  • Ability to work effectively in a multi-disciplinary team

    Evaluation Criteria:
  • CVs will be evaluated taking into account the following criteria:
  • Academic and professional qualifications;
  • Relevant experience;

    Language and Communication Skills;
  • Demonstrated knowledge of international organizations/agencies and GoK public procurement regulations and procedures.

    How to Apply
  • Complete Application documents (curriculum vitae with details of your qualifications, experience, day and evening telephone numbers, email address and names of three referees) with Position reference and name clearly marked on top should be emailed or sent to the address below on or before Wednesday 6th March 2019.
  • Postal Address: Project Implementation Unit Attention: Procurement Specialist P.0 Box 21190 -00100 Nairobi, Kenya.
  • Telephone No: +254-20-2210271/4
  • Director, Public Private Partnerships Unit for: Principal secretary/national treasury
  • Physical Address: Project Implementation Unit Attention: Procurement Specialist T' Floor. Anniversary Towers, North Tower.
  • Building No.19 Monrovia Street/University Way Nairobi, Kenya.
  • E-mail: procurement.ifppp@piu.go.ke;

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