GOAL Field Senior Administration and Finance Officer Jobs in Ethiopia
GOAL Field Senior Administration and Finance Officer Jobs in Ethiopia
About the PositionThe Field Senior Admin and Finance Officer will be responsible for the overall Financial & Human resource Management of the Regional Programme Office including but not limited to management & monitoring of monthly expenditure against budget, following up the implementation of human resource procedures, rules and regulation starting from recruitment till termination of employment in liaison with HO HR and Finance unit.
Coordinate the Admin and Finance responsibility of the subordinate and facilitate the information flow and leadership in liaison with HO finance and HR team. However, the incumbent still will be under the direct management of the regional programme manager.
Duties and Responsibilities
Financial Management
Ensure that GOAL Ireland’s and GOAL Ethiopia’s financial, procurement and personnel procedures and policies are always adhered to.
Ensuring all expenditures is in line with Donor Budget, Donor Guidelines, and GOAL procurement and financial procedures.
Ensuring that all internal financial formats/templates are used, and that month end procedures e.g. monthly checklist are followed.
Prepare, review and compile monthly Fund requests of field offices under the region. Liaison with Senior CMAM project Officers, Logistics for timely submission to HO finance.
Maintain cash books daily and review and compile other field office cash books in the region.
Ensure all expenses are coded properly in line with approved project budget line as per the Chart of accounts coded in the finance form.
Ensure the necessary supporting documents are checked and attached to payment vouchers before any payments are effected.
Ensure proper adherence of the function to the project to financial, purchase and audit manuals
Supervise and control the custody of the region`s financial documents which will be permanently archive at regional level.
Coordinate finance team under your region to provide effective financial services
Ensure effective and efficient resource utilization
Provide on job financial training to finance staff under his/her supervision in topics related GE`s financial management and related tasks.
Administration and Human Resources
Implement the below listed Admin and HR responsibilities or Ensure the appropriate Admin and HR procedures has been in place up on your technical supporting and following up role of the Admin & Finance officer in the region, the major role being:
Recruitment and Selection
Ensure that staffing requests are made according to the proper procedures; is based on the approved Job Requisition formats ,staffing plan (if any), JD is in accordance with HR organogram and salary scale and grade, open and competitive recruitment process unless specified otherwise.
Participate in recruitment and selection processes for the region as required.
Keep track of announcements; receive applications (both on hard and soft copies), shortlist based on the set requirements and in consultation with the hiring managers for the posts that you are assigned at.
In liaison with relevant teams and HOHR facilitate and participate on interview/exams and whole recruitment processes as appropriate.
For successful candidates/existing staff as appropriate: Follow up the personnel file check list and facilitate/work on the next round screening processes and collect the necessary documentation including verbal and written reference checks, Anti terrorist check, guarantee documentation (as per the post need), etc.
Arrange induction programme
to new staff in with relevant work units in consultation with immediate supervisor and deliver induction deputizing your department.
Ensure that staff have taken the necessary induction, took training and signed different GOAL policies.
Follow up on staff contract management and staff performance during probation period.
Leave Administration
Assist, regularly advise and follow up for proper and timely implementation of leaves at the regional level and maintain appropriate leave documents in your specific site.
Ensure that all supervisors submit leave plan of their staff annually/at the beginning of staff contract period and regularly (Quarterly/semi annually, or depending on project period, send out reminders for supervisors regarding status of annual leave and submit the compiled and finalised leave plan to HOHR timely.
Every month collect a status update and ensure that similar information is maintained in HOHR and at the regional level, make sure appropriate documents are presented for Sick Leave, Marriage, Emergency, Maternity, Paternity leave, etc. as appropriate to HOHR team on time.
Other Tasks
Maintain float register in daily bases.
Maintain daily labourers tracking sheets for income tax purpose and ensure compile in month end documents.
Prepare monthly bank reconciliation and ensure timely collection of bank advices.
Ensure Telephone, Water and Electric bills are paid in time.
Perform cash count on weekly bases and ensure that physical cash corresponds to the cash book balance.
Take sample spot-check of stock items and fixed assets monthly.
Maintain backup of financial and HR related documents.
On a regular seek from the region different work-related polices such as hardship, tax directives, transportation and the like polices, directives etc.
Participate in collective leadership of the HR department.
Supervise the respective subordinates, if any.
Maintain incentive workers data and ensure that their recruitment and payment process is made according to the appropriate regulation.
Perform any other related duties assigned by Immediate Supervisor, HO HR and Finance Team
Job Requirements
Do you want to join an exciting organization that brings high level impact to the community and add value to your professional advancement?
Then join us if you have:
BA in Accounting, Business Management or related field having 4 or more years of experience in Administration/ Human resources and Financial activities in an NGO environment.
Desirable qualities, Skills and Competences
Experience and knowledge of USAID/OFDA, ECHO, EHAF, Irish Aid, etc. fund management.
High level of accuracy, attention to details and commitment to confidentiality
Ability to deliver task on deadline.
Understanding of the programme nature and willing to travel and live in different field sites
High commitment to maintain an up-to-date and efficient HR information and record keeping system.
Adherence to the requirements set by the HR Manual and donor guidelines.
Experience in handling Financial and HR activities, general management/administration skills.
Very good knowledge and application of MS-Office, especially Excel.
Good English communication skill (written and spoken).
Very good human relation skills, ability to explain
Team oriented, flexible and creative approach; keen to take initiative where appropriate.
Accountability & responsiveness within areas of responsibilities,
Knowledge and application of advanced excel/Access/Data management tool
How to Apply
For more information and job application details, see; GOAL Field Senior Administration and Finance Officer Jobs in Ethiopia
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