Global Network of Civil Society Organisations for Disaster Reduction Operations Officer Jobs in South Africa

Global Network of Civil Society Organisations for Disaster Reduction Operations Officer Jobs in South Africa

Main purpose of the role

The operations officer as a member of the secretariat team is responsible for supporting the assigned region by providing administrative, financial and logistical services to enable the efficient operation of the region.

Position in the organisation

Responsible to the regional lead

Part of the Secretariat team and active participant in cross-team working groups

Works in close collaboration with GNDR secretariat staff, members and project partners

Close collaboration with the staff in the region, and membership engagement officer, finance business partner, financial accountant and hr business partner.

Overall Scope of the Role

Administrative support to the region

Financial management

Support donor financial reporting

Travel arrangements

Organising conferences and events

Specific responsibilities

Administrative support for the region

Be the first point of contact for general enquiries from members in the region

Ensure the GNDR membership database for the region is maintained, up to date and accurate, and is used in line with the data protection policy

Provide administrative support for the processing of applications for membership from organisations and individuals in the region

Provide administrative support for regional and global communication with members

Provide administrative support to the regional lead to coordinate the activities of the region

Oversee the general administration of the region, including liaising with any hosting members

Assist the GNDR team administrator in providing IT support to regional staff

Oversee the management and filing of documentation for the region, both physical and online

Assist the regional lead with compliance to local legal requirements of any GNDR offices in the region as required.

Financial Management

Assist the regional lead in the development and management of the regional budgets, including regional and global

projects

Oversee financial record keeping for the region

Ensure supporting documentation for transactions, both paid for directly and via project partners, meets the requirements of donor regulations and audit

Process approved expenses and make payments to in regions suppliers

Prepare and submit, after approval, monthly expense reports to the finance business partner

Ensure sufficient cash flow for operating the regional office.

Support donor financial reporting

Support the preparation of donor project budgets, and interim and final reports

Liaise with donor project partners in the region to ensure timely and accurate submission of financial reports.

Organising conferences and events

Assist in the organisation of internal and external meetings for the region

Assist in the organisation and coordination of major events, conferences, webinars and seminars eg regional advisory group meetings, regional workshops, as required

Support regional staff members with travel logistics requirements to participate in GNDR workshops/events at global, regional, and national levels, including arranging flights and accommodation

Support staff from other regions with travel arrangements to the region including arranging visa invitation letters and other immigration requirements.

How to Apply

To apply for this position all applicants should send a brief cover letter and CV to jobs@gndr.org with the subject line referencing the role title and region you are applying for.

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