GIZ Office Manager Jobs in Ethiopia
GIZ Office Manager Jobs in Ethiopia
As a country with great ecological and cultural diversity, Ethiopia forms part of two out of the 35 biodiversity hotspots of global significance.
Ethiopia is also one of the Vavilov center of crop origin. Recognizing these facts Ethiopia has 14% of its land dedicated for protected areas. Nevertheless, it loses annually 40,000 ha of forests, 800.000 ha of woodland and 18 tons of fertile soil per ha of land, due to rapid degradation of its natural environment.
The GIZ BFP, in its second phase, is determined to improve the effectiveness of the federal, regional and local institutions for the management of biodiversity and forest resources of the country with due emphasis of benefiting the communities at grassroot level.
The program is aiming to support the formulation of policy, legal and institutional framework, and to introduce and promote new technics and approaches which will help to create conducive environment for the conversation of degraded forests and landscapes into productive, forested and more ecological valuable and climate resilient landscapes.
Forest tree seed is a key input that determines the success of any forest landscape restoration activity. Consequently, the program is collaborating with government partners to increase the use of seeds from known sources for seedling production both in government and private nurseries.
Responsibilities
Performing operational duties of all administrative tasks for the entire office in a daily basis
Maintaining a helpful attitude to customers, ensuring that the office creates a professional impression
Liaising with customers in a service-oriented manner on behalf of the office by providing a professional phone service, personally welcoming visitors and maintaining a high standard in the reception area
Manages incoming and outgoing correspondence (post, fax, email) and prioritizes and organizes it
Answering Incoming calls and serves visitors by greeting, welcoming, and directing them appropriately.
Sort, classify and distribute incoming correspondence (e-mail, letters and other official documents).
Be responsible for distributing and accepting documents and packages to/from the post office, government institutions, etc.
Organize travel and accommodation for staff and other external parties. (Flight tickets, Hotel bookings, etc)
Receiving and handing over materials (camping items, camera, laptop) for region sites.
Managing and controlling inventory, storage and register items on GIZ’s onsite software.
Managing Logistics by assigning drivers for all duty trips. (Addis Ababa /Region missions)
Assisting the Admin Head and Finance with Managing the incoming materials and equipment from GIZ HQ/GDCO
Task
Clerical services
Ensures that the necessary office supplies are available
Monitor stock inventory and order office supplies.
Photocopies and scans documents as needed
Ensuring incoming and outgoing calls are efficient and uninterrupted
Reports damage to the administrative officer, organizes and monitors the service and repair of office equipment
Register, document and organize incoming and outgoing correspondence (letters emails, packages and personally delivered messages).
ensures that visitors are comfortable by offering newspapers, refreshments etc.
Support for Staff
Organizes and compiles information materials
Completes forms and tables in accordance with specific instructions from the administrative head
Documents service requests and enquiries
Provides staff with all the necessary documents for their local or international travel.
Arranges accommodation for arriving consultants/partners short-term and long-term consultants/partners
Procures tickets for domestic and international travel
Reserves hotels, rental cars etc.
Arranges programmes for visitors, makes travel arrangements such as booking tickets, flights, hotel reservations, transport etc.)
Follow up with GDCO for visa approval for coming consultants, interns, international staff etc).
General Tasks
Performing reception and secretariat services on a daily basis
Runs errands, e.g. delivering and collecting documents
Other duties/additional tasks
Performs other duties and tasks at the request of management
Job Requirements
Qualifications
University degree for related field
Professional Experience
Minimum 3 years in similar position
Other knowledge, additional competencies
Microsoft office and computer knowledge
How to Apply
Interested and qualified candidates shall submit their motivation letter along with their non-returnable recent CV via Ethiojobs or Email: hreth@giz.de
Note
Please refer to our brochure to learn more about GIZ’s attractive benefit package.
Please make sure you mention the Vacancy Number ‘Office Manager #140/2020’ in the subject line of your email application. Due to large number of applications we categorize applications with the vacancy numbers.
Applications without vacancy numbers in subject lines might not be categorized in the appropriate folder and could be disqualified.
Only short-listed candidates will be contacted
We encourage persons with disabilities to apply for the position. In case of equal qualification, persons with disabilities will be given preference.
Applications from qualified women are encouraged.
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