GIZ Administration Officer EU GIZ - ENWASS Jobs in Uganda

GIZ Administration Officer EU GIZ - ENWASS Jobs in Uganda



The Deutsche Gesellschaft fur Internationale Zusammenarbeit (GIZ) GmbH is owned by the Federal republic of Germany with International operations in Uganda, GIZ Implements commissions for the German government and other national and international, public and private sector clients within the framework of the international Cooperation between the Federal Republic of Germany and the Government of Uganda.

Responsibilities


Coordination

  • Ensures that information is exchanged between project staff, partners and other institutions
  • Supports in the checking and clarifying all costs and revenues
  • Coordination of all related activities (EU and BMZ funding)

    Administration

  • Is responsible for organising administrative and logistical aspects of project activities (meetings, workshops, cash-for-work etc.)
  • Coordinates with the GIZ office on the mode of service delivery
  • Monitors the availability of accessories and stocks and carries out asset management in accordance with GIZ guidelines
  • Is responsible for filing documents in reference files in line with GIZ’s filing rules
  • Manages confidential files, specifically in the areas of finance
  • Liaise between Bank and Project issues and mode of service delivery.

    Finance and accounting

  • Ensure costs and revenues are rightly booked in accordance with the specific PN for EU, TCF and IGAD/CBDFU funded activities
  • Helps prepare project budget planning
  • Assists in monitoring fund expenditure in accordance with the budget (cost type and cost category) as per the GIZ guidelines
  • Manages and monitors the accounting and financial plans for activities. Reviews the end of month accounts from the project accounting, cash books and account balance vouchers (through or from WINPACCS) and from time to time discuss this with the head of component/ officer responsible for the contract and cooperation.
  • Assist in financial management, such as cash withdrawals, keeping the cashbook, bank accounts, preparing and entering vouchers
  • Assist in accounting tasks using WINPACCS accounting software and prepare monthly bank reconciliation statements/ vouchers
  • Monitors and follows up on outstanding receivables and liabilities of the project both in the project journal and for transactions done through the office journal and ensures timely cost booking.
  • Checks error sheets
  • Among other payments she/he manages Mobile Money payment processes
  • Checks travel expense statements of staff for payment
  • Initials cash withdrawals for various projects
  • Checks requests for funds before release
  • Audits project accounting
  • Manages and monitors the assets procured during the project runtime using the software onSITE asset. Carries out asset stocktaking on a quarterly basis for all assets procured.

    Procurement and Contracts

  • Is responsible for local procurement of goods according to GIZ guidelines.
  • Is responsible for local service contracts, e.g. consultancies, according to GIZ guidelines.
  • Deputation for Administration Officer while away.
  • Performs other duties and tasks at the request of management.
  • Voucher scanning, photocopying and filing.


    Requirements


  • The applicant for the GIZ Administration Officer EU GIZ - ENWASS job placement must hold a University degree in business administration
  • Professional Qualification in Accounting, CPA, etc is an added advantage.
  • Three to five years of professional experience in a comparable position
  • Working experience for GIZ and knowledge of GIZ procedures, processes, rules and standards would be an asset
  • Working experience with EU funded projects and accounting procedures would be an added advantage.


    How to Apply


    All interested and qualified persons are strongly encouraged to apply by submitting their application and CV along with the contacts of three professional referees to the Human Resource Department through email:recruitment-uganda@giz.de quoting the position you are applying for as the subject.


    Please note: This is a national position. Application and CV should be in one document including the relevant attachments. Only the shortlisted candidates will be contacted.

    We encourage women, people with disabilities and minority groups to apply for this position. GIZ is committed to equal opportunities and diversity of perspective at the working place.

    Application deadline: 31st July 2019

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