Gap Recruitment Personal Assistant Jobs in Kenya

Gap Recruitment Personal Assistant Jobs in Kenya

  • Our client is a well-established law firm located in Nairobi.

  • They seek to hire a personal assistant who will have the primary role of offering administrative support to the Partner.

  • An ideal candidate should be mature and have the ability to work in a fast-paced environment that require timely decisions to be made and implemented.

  • A positive attitude with a knack for solving problems is critical for the performance of the job.

  • The role may involve travel out of the duty station from time to time.


  • Manage the Partner’s electronic diary, assessing the priority of appointments

  • Communicate and handle incoming and outgoing electronic communications on behalf of the Partner

  • Greet visitors graciously and in a professional manner, create a good personal image through a neat, clean, businesslike professional appearance and a positive, cheerful attitude

  • Answer phones in a pleasant, helpful and professional manner, direct all incoming calls to appropriate party promptly and efficiently, accurately recording messages and reliably passing messages to recipient in a timely manner

  • Be friendly and professional while managing heavy communications and calendar scheduling (requiring interaction with both internal and external executives and assistants, as well as consultants, customers, co-workers and the general public) to coordinate various complex meetings

  • Research and information gathering – writing a report on researched and gathered information

  • Organizing meetings and events – Coordination of customer’s complaints process

  • Minute taking and distribution of any important communication to members of staffs

  • Lead by example and demonstrate a desire to share expertise, knowledge, and skills with other team members

  • Manage travel arrangements for the partner whenever undertaking business trip (including visas/accommodation)

  • Process Partner’s correspondence, ensuring that incoming correspondence
    is dealt with by the Partner /or on behalf of the Partner, or other staff as appropriate

  • Maintain Partner’s office systems, including data management and filing as well as Maintain records of Company’s contacts

  • Screen calls, inquiries and requests, and deal with them when appropriate

  • Assist Partner in researching and following up with action on matters which fall within the Partner’s responsibility – chasing responses, triggering follow-up action

  • Produce documents, briefing papers, reports and presentations for the Partner

  • Organize meetings and ensure that Partner is well prepared for those meetings, preparing agendas, pre-meeting briefings and meeting papers


  • Bachelor’s degree in Business Administration or its equivalent

  • Minimum five (5) years’ experience in a similar position in a busy environment

  • Excellent planning and organizing skills

  • A pleasant personality with positive attitude

  • Outstanding communication skills

  • Discreet, confidential and with high level of integrity

  • Demonstrated ability to work and deliver effectively under pressure

  • Mature and able to work effectively with teams

    How to Apply

  • If you are up to the challenge, possess the necessary qualification and experience; please send your CV only quoting the job title on the email subject (Personal Assistant – Law Firm)) to

  • before Thursday 24th July 2020.

  • Kindly indicate current/last salary on your CV.

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