G4S Procurement Administrator Jobs in South Africa
G4S Procurement Administrator Jobs in South Africa
G4S has a vacancy for a Procurement Administrator based in Centurion.
Reporting to the National Procurement and Logistics Manager, the Procurement Administrator is responsible for ensuring the accurate and timely administration/completion of the procurement process in line with company policies and procedures.
The successful incumbent is a self-starter with a proven track record in maintaining company policy, adopting best practices, and is able to exercise sound judgement in the pursuit of the achievement of the goals of the organisation, and understanding the role which support plays within a successful business unit. The incumbent will be expected to be results driven and to live the values of the organisation.
Role Responsibility:
Main Purpose of Position:
To provide administration and office support within the Procurement Department.
Key Responsibilities:
Facilitate and process vendor registration
Administration of supplier motivations
Ensure supplier meets required criteria
Ensure branch provides correct supplier documentation
Approval Process
Ensure documents are approved according to the approval process
System Registration
Load vendors onto ERP systems
Document Management
Record all documentation on file (electronic)
Facilitate vendor credit applications
Administration of Credit Applications
Ensure supplier is registered on system before continuing with credit application
Ensure that correct documentation has been provided
Legal
Process
Facilitate the legal review of documentation
Approval Process
Facilitate process – all documents must be approved according to the approval process
Finance Process
Advise AP of settlement arrangements
Document Management
Record all documentation on file (electronic)
Facilitate vendor contract process
Administration of supplier contracts
Legal Process
Facilitate legal review of documentation
Keep register of document status
Approval Process
Facilitate approval process - according to approval requirements
System Uploads
Load contracts onto ERP system or Global databases as specified
Document Management
Record all documentation on file (electronic)
Facilitate BBBEE information recording & update
Obtain BBBEE Certificates for all Companies
Update BBBEE records for rating purposes
Supply monthly BBEEE database report to Procurement Manager
General Administration
Facilitate general supplier administration requirements for Procurement Department
Minimum Requirements:
Grade 12 or equivalent
Relevant experience in administration – 1 year’s experience in a related position
Knowledge, Skills and Attributes:
Knowledge of administrative procedures
MS Office Computer skills – specifically Powerpoint at an advanced level
Acting professionally
Communication (written and verbal)
Supporting and working with others
Delivering objectives
Minute taking
Delivering great customer service
Sharing and cooperating
Dealing with changing circumstances
Attention to detail
How to Apply
For more information and job application details, see; G4S Procurement Administrator Jobs in South Africa
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