Fujita Corporation Administrative Assistant Jobs in Ethiopia

Fujita Corporation Administrative Assistant Jobs in Ethiopia

Job Id: 222730

Category: Admin, Secretarial and Clerical

Location: Addis Ababa

Career Level: Mid Level ( 2+ - 5 years experience)

Employment Type: Full time

Salary: Based on company scale

Job Description

Objectives for the Department or Function

  • To ensure that adequate and effective support is available to the management team.

    Key Responsibilities

  • Maintain database on all company properties.
  • Coordinate for renewals of commercial properties, and labour camps (if any), follow-up on contracts and payments.
  • Liaise with real estate agents.
  • Coordination in expat staff accommodation, furniture and Inventory.
  • Manage for the cost of utilities such as electricity, internet, water and telephone bills and including petrol.
  • Manage for stationery replenishment including printing papers.
  • Assist the Administrative Manager in updating procedures and Manuals.
  • Manage for company vehicle allocated to staff.
  • Maintain database of staff and operatives.
  • Understand and assist where required in any other function for the project/office.
  • Liaise with site management and other departments as required.
  • Involved in repatriation formalities.
  • Arranging business travel visa for other countries.
  • Coordination with new staffs to office and
    for their arrival arrangements from Airport to Site/Office
  • To keep a constant check and control of visa, work permit and alien card issued including expires.
  • Serve tea/coffee to clients who visited our office and site.
  • Keep a check on leave entitlements for staff and operatives.
  • Coordination for passport renewals with various embassies.
  • Ensure safekeeping of passport, work permit and certificates.
  • Involve and keep a control in the temporary release of passport for staff and operatives.
  • Booking and collection of travel tickets from agencies and documentation.
  • Ensure work permit/clearance certificate (if any) is collected from employees before handing of tickets and passport to them.

    Job Requirements

  • Graduate/Diploma Holder in any field.
  • 2 - 3 years of experience.

    Key Skills

  • Positive response to pressure.
  • Good record keeping skills.
  • Good English communication skills - Oral and written.
  • Logical and well organized with the ability to prioritize.
  • Team player.
  • IT literate.
  • Understanding of local labour laws.

    How to Apply

    Interested applicants whom meet the above requirements are invited to send their updated CVs via the following Email address: fujita@ethiojobs.net

    Fujita Corporation Administrative Assistant Jobs in Ethiopia

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