FSD Kenya Finance and Grant Manager Jobs
FSD Kenya Finance and Grant Manager Jobs
ObjectiveThe Finance and Grant Manager, under the supervision of Chief Operating Officer, is at middle management position responsible for ensuring good financial and grant planning, analysis, controlling and management as well as overall compliance with FSD Kenya policies and with statutory rules and regulations. S/he is responsible for sound management of financial resources entrusted to FSD Kenya and ensuring that there are effective procedures in place to facilitate internal controls and accountability of grants provided to its implementing partners.
S/he plans, directs, and is responsible for providing quality financial services to all projects and staff of FSD Kenya. Additionally, the Finance and Grant manager is responsible for ensuring effective and efficient management and compliance of all FSD Kenya’s grantees/contractors through maintaining and implementation of appropriate due diligence framework (policies, procedures, tools/modes, systems and structure), so as to minimize losses and protect the FSD Kenya’s reputation. The position provides finance and grants management and administration to achieve project goals, working with partner organizations of all levels.
S/he provides overall management and oversight for all aspects related to finance and grants management with finance officers reporting to him/her.
This requires close collaboration with FSD Kenya project team to ensure compliance with FSD Kenya and donor guidelines.
Financial management and controlling
Contribute to the development of the annual and project budgets by providing guidance to budget holders, oversee the disbursement of funds; ensuring that accurate and timely payments are made to vendors, implementing partners, service providers, and other stakeholders and provide support to FSD project teams in cost analysis, project budgeting, granting and contracting
Ensure that annual budgets are entered into the accounting system to support subsequent reporting
Monitor spend against budgets and provide regular analysis to communicate status and highlight any areas of concern
Review daily journal entries, monthly and annual financial statements, and ensure they are prepared in accordance with statutory, International Financial Reporting Standards, and set internal procedures
Review all reconciliations on a monthly basis
to ensure these are processed in a timely manner, accurately, and agree to the general ledger
Oversee the management and monitoring of incoming funds (grants and investment interest) to ensure timely and accurate receipt and ensure these are scheduled in the financial system in a timely and accurate basis
Map donor budget into the FSD Kenya’s accounting format for easy, timely and accurate monitoring
Ensure that the invoicing and/or fund requests from donors are made in accordance with the agreed schedule
Ensure monthly reconciliation of the expected vs actual income
Ensure that all payments and funds are disbursed accurately and on time, and that the general ledger and sub ledgers are updated
Plan and allocate payroll costs to project, and ensure that the payroll is processed on a timely and accurate basis
Ensure that all matters relating to tax reporting and payments are made accurately and on time
Ensure that routine financial administration is carried out in accordance with sound accounting practice
Oversee management of inventory at all times
(consumables and fixed assets), and ensure the accuracy of FSD Kenya’s fixed asset register
Financial analysis and support
Overall responsible for finance analysis and management reporting
Lead and provide accurate, timely and meaningful financial analysis to identify trends, flag potential issues, and recommend actions to senior management
Liquidity and cash management analysis and reporting
Financial monitoring and reporting
Responsible for monthly and quarterly financial and management reports, forecasting and analysing trends and risks to management and PIC
Prepare donor financial report for review by the COO ensuring that it is accurate, and expenditure therein are valid and are complying to all applicable guidelines
Liaise with the ERP Project manager and vendor to ensure that the ERP is set up to record necessary data and produce desired reports
Collaborate with the programme management team to perform the Monthly Project Financial Review and analyse project budgets (Vision, Regulation, Trade, Market information, Payment platform, Government Payments, Climate finance, Affordable housing projects and cross cutting areas), actual expenses, commitments, grant, and burn rates.
Maintain dashboard to monitor the financial health of the programme, including surplus/deficit, program income, and overhead, cash flow
Ensure that financial records (both system and physical) are adequately maintained within FSD Kenya
Ensure monthly monitoring of receivable reports and analysis to facilitate timely collections from implementing partners
Support internal and external audits, and/or queries from statutory bodies, providing all requested information and implementing any agreed corrective actions
Ensure financial compliance with:
MOU requirements & restricted grants
FSD Kenya’s policies
Tax regulatory requirements (withholding tax, PAYE, etc)
Professional standards (IFRS, IAS, etc)
Contribute to design and development of overall due diligence framework
Develop and design partner risk assessment tool for due diligence
Participate in the development of risk management framework, policy and procedure
Contribute to the implementation of the new ERP system
Review and recommend update of policy and procedures in regard financial management
Supporting project teams on complex procurement
Donor relations including specific reporting to individual donors
Support to FSD partners on financial management issues
Provide team, staff, and suppliers with guidance and sensitisation on improved payment processes, accountability, and practices
Respond to and provide advice on finance related queries from projects
Advising staff on financial management issues touching on their individual projects
Responsible for banking relationship
Carry out any other duties or special assignments as assigned by the management.
Master of Business Administration (MBA)
Bachelor of Commerce (BCom)
How to Apply
For more information and job application details, see; FSD Kenya Finance and Grant Manager Jobs
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