French Speaking Receptionist Jobs in Kenya

French Speaking Receptionist Jobs in Kenya


Our client is a Panafric non-banking financial institution with a mandate to assist financial institution increase their financing to African Small & Medium Sized Enterprise (SMEs) through the provision of partial financial guarantees & capacity development assistance.

This focus on SMEs is based on the fact that they’re widely recognized as big drivers to economic growth, innovation, regional development & job creation.

Are you a young, agile & seasoned office administrator who is confident, reliable, organized & resourceful with the desire to challenge yourself? Do you have passion for organizing and coordinating multiple office operations & administration? If so, then this is the job you are looking for.

Our client would like to fill the position of a French Speaking Receptionist who will be reporting to the HR & Administration Manager.

Job Purpose/Summary

The primary responsibility of this position is to man the front office and provide clerical and administrative support to the management of office operations.

Responsibilities

Administrative

  • Provide administrative and secretarial support to staff.
  • Ensure meetings booked by staff and clients are promptly entered into the scheduler to avoid double bookings.
  • Identify occurring deficiencies, maintenance issues and needs for repairs and arrange for their rectifications.
  • Assist with supervision of cleaning and catering services to ensure they take place as per the standards and on time.

    Reception

  • Manning the reception desk with a high degree of poise and professionalism
  • Welcome on-site visitors, determine nature of business and announce visitors to appropriate personnel.
  • Receive and direct phone calls and enquires as appropriate to staff and clients.
  • Respond to general enquires with accurate information.
  • Record, sort and date stamp incoming mail and courier deliveries.
  • Coordinate courier services to ensure deliveries are made on the same day and delivery notes are received and filed.

    Procurement

  • Maintain stationery inventory by checking stock to determine inventory levels, anticipated needed supplies and expediting orders.
  • Receive, confirm and store office
    stationery.
  • Raise LPOs for all procurement of goods and services upon receipt of approved quote/proforma invoice.

    Qualifications

  • Degree in Business Management from a recognized University.
  • A diploma in Front Office Operations will be an added advantage.
  • Knowledge of administrative and clerical procedures
  • Switch board operation experience highly desirable.
  • Mastery in written & spoken French & English is highly desirable.
  • Working knowledge on reporting and tracking systems for programs management.
  • 2-5 years’ work experience in front office reception support services in a busy organization.
    Proficiency in Ms Office, planning tools, using a computer, printer & scanner.

    Competencies

  • Ability to plan, organize & coordinate multiple activities simultaneously.
  • Strong verbal, written, presentation and effective listening skills.
  • Able to think on your feet.
  • Keen eye for detail and accuracy.
  • Ability to work well with others under deadline situations and respond to changes in priorities.
  • Ability to work independently, take initiative, set priorities and see projects through to completion.
  • Strong analytical and interpretation skills.
  • Ability to exercise independent judgment and discretion while performing various responsibilities.
  • Ability to work quickly and under pressure to meet deadlines.
  • Strong organizational skills.
  • High level of integrity and ability to keep confidentiality
  • Salary: Kshs.50, 000 Net

    How to Apply

  • If you are interested in the position and have the skills and talents our client is looking for, we would like to hear from you.
  • Please make your application through info@dorbe-leit.co.ke vacancy page before close of business 25th January 2018.
  • Only successful candidates will be contacted.

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