Freedom Fund Finance and Administrative Assistant Jobs in Ethiopia
Freedom Fund Finance and Administrative Assistant Jobs in Ethiopia
About the PositionThe Freedom Fund has a full-time role available for an engergetic, committed and thoughtful professional to suppot the financial and administrative needs of our growing Addis Ababa office.
The candidate selected will provide financial support to ensure that our systems and processes are in compliance with office policies as well as provide administrative support to all team members for the planning and execution of relevant meetings and project activities.
Based within the Addis Ababa office and reporting to the Ethiopia Program Finance Manager, the Finance and Administrative Assistant will need to be able to prirotise and support a variety of tasks.
Successful candidates will have experience in providing financial, operational and administrative support within an office setting, an understanding of basic financial principles, and the ability to coordinate with multiple local stakeholders (including donors, local officials, partners and suppliers).
They should have knowledge of Ethiopia charity finance requirements, excellent attention to detail, and be able to effectively communicate in both Amharic and English.
Responsibilities
The Finance and Administrative Assistant will be someone who is a team player and is able to maintain flexibility in their role.
The key responsibilities are as follows:
Finance
Review staff expenses claims with supporting receipts and prepare monthly expense reports.
Prepare weekly payments runs in accordance with the agreed timetable and financial control procedures and ensuring correct coding of all costs;
Act as a point of contact for all accounts payable queries;
Maintain a strong control environment, ensuring accounting records are complete and accurate
Ensure all transactions are processed accurately within the accounting system, Microsoft Business Central;
Assist the Program Finance Manager with the maintenance of the fixed asset register;
Provide administrative support in relation to all bank accounts;
Assist the Program Finance Manager with some balance sheets reconciliations;
Help generate supporting schedules required in relation to the year end statutory accounts;
Liaise with the Program Finance Manager and the Freedom Fund finance team based in London, as needed.
Help ensure that the Freedom Fund Ethiopia office is in compliance with NGO regulations.
Coordinate with other consultants or Freedom Fund staff to ensure up to date record keeping for annual audit purposes.
Administrative
Provide administrative and operational support to the Ethiopia office such as purchasing office supplies, answering the office telephone, coordinating with vendors as requested, among other tasks.
Provide logistical and administrative support for partner site visits, meetings, or external stakeholder visits to Ethiopia.
This may
include, but is not limited to making hotel reservations, booking flights, distributing email invitations, ordering and ensuring the delivery of meals, etc.
Carry out other relevant assignments on behalf of the Freedom Fund, as requested.
Compensation
USD $22,000 - $24,000 per annum, depending on experience
11% pension contributions
33 days holiday pro rata, inclusive of public holidays
Job Requirements
Qualifications and Experience
Essential
Track record in completing finance, administrative and operational tasks with professionalism, a high degree of accuracy and efficiency.
Five or more years experience working with NGOs.
The proper qualifications from an accredited education program in administration, finance, or another related field
Experience managing financial accounts to ensure proper record keeping in accordance with Ethiopia audit requirements.
Good working knowledge of the suite of Microsoft Office applications and excellent excel skills;
Excellent spoken and written English.
Experience working with multiple currencies
Experience of performing bank reconciliations
Desirable
Knowledge of modern slavery, human rights, or another related field.
Self starter who is able to identify and complete tasks with minimum supervision.
Experience with NGO finance and legal processes.
Experience working with a diverse and global team.
Personal Attributes
Team player who is willing to routinely collaborate and problem solve with colleagues in both Ethiopia, London, and the United States.
Ability to problem solve and develop creative solutions to challenges encountered within a local office and help establish and implement new systems and processes.
Detail oriented, with the ability to work on multiple tasks in an efficient manner.
Strong time management skills – the ability to stick to deadlines and timetables;
How to Apply
Applications must be submitted in English and include a CV, cover letter (maximum one page) and contact details of two professional referees, one of which must be the applicant’s current / most recent line manager or current / most recent Head of HR.
Please send applications by email in PDF format to jobs@freedomfund.org, including ‘Finance and Admin Assistant – Ethiopia’ in the subject line before 11.00am (EAT) on Friday 28th August 2020.
Please note that only candidates selected for further consideration will be contacted. No phone calls please. No agencies please.
The Freedom Fund is an Equal Opportunity Employer and encourages candidates of all backgrounds to apply for this position. Applicants must be eligible to work in Ethiopia.
The Freedom Fund is committed to the importance of meaningful survivor inclusion and leadership. As such, particular consideration will be given to applicants with lived experience of trafficking and/or forms of modern slavery.
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